Deputy Director, Human Resource Management & Administration at Kenya Industrial Research and Development Institute (KIRDI)

(JOB REF: HRM/001/2026) 1 POSITION
Duties and Responsibilities

• Providing leadership in formulation, development and implementation of human resource management and administration development strategy, policies and procedures;
• Ensuring compliance on all statutory and regulatory requirements, Government Circulars, and Institute’s policies;
• Ensuring the Institute is adequately resources with the relevant skills, knowledge (Competencies) and attitudes to enable it attain its mission, vision, goals and objectives;
• Analyzing staffing levels for effective succession planning;
• Overseeing human resource planning;
• Providing secretariat to the Human Resource Management Advisory Committee;
• Developing, recommending and ensuring effective implementation of staff compensation and rewards systems;
• Ensuring implementation of health and safety programs;
• Promoting development of staff welfare programs;
• Overseeing and ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
• Overseeing the development and implementation of an effective staff performance management system
• Ensuring development and implementation of the Training and Development Plan;
• Overseeing the implementation of national principles and values of governance in human resource issues;
• Providing strategic direction, coordination, and supervision of the Administration Department to ensure efficient delivery of administrative support services across the Institute.
• Overseeing the provision of security services, transport and fleet management, office accommodation, mail services, cleaning, utilities, and other general administrative services to facilitate smooth institutional operations.
• Ensuring efficient management of records and registry services through proper creation, classification, storage, retrieval, archiving, and disposal of official records in compliance with applicable laws, policies, and standards.
• Ensuring proper acquisition, utilization, maintenance, safeguarding, inventory control, and disposal of the Institute's assets, properties, buildings, equipment, and other administrative facilities.
• Leading, supervising, mentoring, and appraising staff within the Administration Department; coordinating departmental work plans and budgets; ensuring compliance with relevant laws, regulations, and institutional policies; and promoting continuous improvement in administrative service delivery.
• Coordinating initiatives aimed at achieving strategic objectives of the organization; and
• Preparing and implementing the Departmental work plan and budget.

Person Specifications:

• At least ten (12) years relevant work experience of which three (3) must have been in the position of Assistant Director Human resource/ Assistant Director, Administration or equivalent;
• Bachelor’s Degree in Human Resource Management, Human Resource Development, Human Resource Planning, Public\Business Administration, Commerce (HR Option), Government or any other related qualification from a recognized Institution;
• Masters in Human Resource Management Industrial Relations, Business Administration, or equivalent qualification from a recognized institution;
• Certified Human Resource Professional Certificate (CHRP - K);
• Leadership course lasting not less than four (4) weeks
• Management course lasting not less than four (4) weeks
• Membership to Institute of Human Resource Management (IHRM) in good standing
• Valid Practicing License;
• Proficiency in computer application skills;
• Demonstrated professional competence and administrative capability as reflected in work performance and results; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.