Vacancies at Kenya Industrial Research and Development Institute (KIRDI)

(JOB REF: LS/001/2026)

Duties and Responsibilities

• Providing guidance to the Board on their duties and responsibilities and on matters of governance;
• Assisting the Board in carrying out the following:
  • Board induction and training
  • Updating the Board and Committee charters
  • Preparation of Board work plans
  • Board evaluation
  • Governance audit
• Implementation of the code of conduct and ethics
• Ensuring the timely preparation and circulation of Board and Committee papers;
• Ensuring timely circulation of Board Committee minutes;
• Be the custodian of the seal of the Organization and account to the Board for its use.
• Maintaining and update the register of conflicts of interest;
• Ensuring that Board members are aware of all relevant laws affecting the organization;
• Ensuring that annual returns are promptly filed with the relevant authorities.
• Except in exceptional circumstances, ensuring that Board and Committee papers arecirculated in advance of any meeting.
• Provide secretarial services to the Board.
• Offering guidance to the Institute on matters touching on investigations of the Institute by external agencies to ensure that the Institute’s image and interest are secure.
• Formulating policy and provide advice on legal and corporate matters to the Institute through interpretation and writing legal opinions;
• Ensuring that Legal Audit Compliance is carried out to confirm legal compliance with national, regional and international legal requirements;
• Developing and review relevant regulatory Legal framework for the better implementation of the Institute’s mandate;
• Drafting and reviewing contracts, Service Level Agreements, Memorandum of
• Understanding, leases and other legal documents to ensure compliance to statutory
• requirements and the Institute’s policies;
• Coordinating and ensuring representation of the Institute in courts or other judicial authorities;
• Reviewing and providing advice on legal risk at the Institute;
• Managing litigation and reviewing progress of outstanding litigation; Liaising with and managing external lawyers for the Institute;
• Perform any other function that may be assigned by the Board.

Person Specifications:

For appointment to the position of Corporation Secretary/Director Legal Services, a candidate must have (be): -

• Degree in Law (LLB) from a recognized Institution;
• Has at least five years’ experience as a Corporation Secretary or in a similar governance role
• Member in good standing of the Institute of certified public secretaries of Kenya
• meets the requirements of Chapter Six of the Constitution.
• Valid practicing Certificate;
• Master’s degree will be an added advantage;
• Computer Application skills;
• Demonstrated work performance and results, and

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(JOB REF: HRM/001/2026) 1 POSITION
Duties and Responsibilities

• Providing leadership in formulation, development and implementation of human resource management and administration development strategy, policies and procedures;
• Ensuring compliance on all statutory and regulatory requirements, Government Circulars, and Institute’s policies;
• Ensuring the Institute is adequately resources with the relevant skills, knowledge (Competencies) and attitudes to enable it attain its mission, vision, goals and objectives;
• Analyzing staffing levels for effective succession planning;
• Overseeing human resource planning;
• Providing secretariat to the Human Resource Management Advisory Committee;
• Developing, recommending and ensuring effective implementation of staff compensation and rewards systems;
• Ensuring implementation of health and safety programs;
• Promoting development of staff welfare programs;
• Overseeing and ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
• Overseeing the development and implementation of an effective staff performance management system
• Ensuring development and implementation of the Training and Development Plan;
• Overseeing the implementation of national principles and values of governance in human resource issues;
• Providing strategic direction, coordination, and supervision of the Administration Department to ensure efficient delivery of administrative support services across the Institute.
• Overseeing the provision of security services, transport and fleet management, office accommodation, mail services, cleaning, utilities, and other general administrative services to facilitate smooth institutional operations.
• Ensuring efficient management of records and registry services through proper creation, classification, storage, retrieval, archiving, and disposal of official records in compliance with applicable laws, policies, and standards.
• Ensuring proper acquisition, utilization, maintenance, safeguarding, inventory control, and disposal of the Institute's assets, properties, buildings, equipment, and other administrative facilities.
• Leading, supervising, mentoring, and appraising staff within the Administration Department; coordinating departmental work plans and budgets; ensuring compliance with relevant laws, regulations, and institutional policies; and promoting continuous improvement in administrative service delivery.
• Coordinating initiatives aimed at achieving strategic objectives of the organization; and
• Preparing and implementing the Departmental work plan and budget.

Person Specifications:

• At least ten (12) years relevant work experience of which three (3) must have been in the position of Assistant Director Human resource/ Assistant Director, Administration or equivalent;
• Bachelor’s Degree in Human Resource Management, Human Resource Development, Human Resource Planning, Public\Business Administration, Commerce (HR Option), Government or any other related qualification from a recognized Institution;
• Masters in Human Resource Management Industrial Relations, Business Administration, or equivalent qualification from a recognized institution;
• Certified Human Resource Professional Certificate (CHRP - K);
• Leadership course lasting not less than four (4) weeks
• Management course lasting not less than four (4) weeks
• Membership to Institute of Human Resource Management (IHRM) in good standing
• Valid Practicing License;
• Proficiency in computer application skills;
• Demonstrated professional competence and administrative capability as reflected in work performance and results; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.