Deputy Director Procurement & Supply Chain Management at National Police Service Commission

POST- V/No. 9/2020

Duties and Responsibilities

Strategic/ Policy Responsibilities

• Oversee the development and interpretation of Supply Chain Management policies and manuals;
• Advise the Commission Secretary, on matters pertaining to Supply Chain Management;
• Issue guidelines on implementation and interpretation of the Public Procurement and Asset Disposal Act and its attendant regulations;
• Introduce modern inventory management techniques and approaches;
• Oversee the implementation of e-government Supply Chain Management strategies;
• Interpret international trade agreements/policies related to Supply Chain Management;
• Participate in negotiations in matters pertaining to Supply Chain Management;
• Provide guidance on public private partnerships;
• Advice on Supply Chain Management reviews filed against the Commission;
• Review contract documents;
• Maintaining of professional standards and practices in the Supply Chain Management department;
• Align NPSC budget to government programs; and
• Initiate policy review on procedures, rules and regulations.

Managerial Responsibilities

• Provide guidance in the overall Supply Chain policy and management;
• Liaise with the Head of Finance in translating budget to National Police Service Commission Supply Chain Management plan;
• Provide overall guidance on contract design and management;
• Provide guidance on disposal of Commission inventory and other assets;
• Advise on quality assurance on goods, works and services;
• Management, training and development of Supply Chain Management personnel;
• Develop and review performance targets and agreements;
• Oversee the preparation of work plans in line with set targets;
• Sensitize Commission staff on Supply Chain Management guidelines;
• Provide guidelines on safety and security in storage;
• Ensure statutory reports are submitted to the Authority and National Treasury;
• Ensuring timely disclosure of information on procurement opportunities and awarded contracts as well as publishing of tenders;
• Ensuring cordial supplier relationships;
• Oversee the annual and quarterly Stock taking process as required to ensure optimum stock levels are maintained;
• Lead key strategic procurement processes, risk analysis and mitigation, supply chain integrating, stock control, supplier evaluation and business intelligence; and
• Ensure preparation of procurement plans in the departments within the Commission.

Requirements for appointment

•  Master’s Degree in any of the following fields: Purchasing and Supply Management, Logistics, Business Administration, Commerce, Entrepreneurship, Law or any other relevant qualification from a recognized institution;

• Bachelor’s Degree in any of the following fields: Purchasing and Supply Management, Logistics, Business Administration, Commerce, Entrepreneurship, Law or any other relevant qualification from a recognized institution;
• Diploma in Purchasing and Supplies Management/Chartered Institute of Supplies Management;
• Registered member of Kenya Institute of Supply Management;
• A Management Course lasting not less than four (4) weeks from a recognized institution;
• A Strategic Leadership Development Programme lasting not less than Six (6) weeks from a recognized Institution;
• Twelve (12) years of service of which three (3) should be in a comparable position from a reputable organization; and
• Meet the requirements of Chapter Six of the Constitution of Kenya.