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  • Posted: Mar 23, 2023
    Deadline: Apr 10, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Drugs for Neglected Diseases initiative (DNDi) is an independent, not-for-profit drug development initiative established in 2003 by five publicly-funded research organizations - Malaysian Ministry of Health, Kenya Medical Research Institute, Indian Council of Medical Research, Oswaldo Cruz Foundation Brazil, and the Institut Pasteur - as well as an internati...
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    Executive Office Associate

    Specific Job Responsibilities

    Executive Support to the ARO Director 75%

    • Maintains the Director’s diary.
    • Work with the Director in preparing for meetings, conferences, and interviews.
    • Schedule appointments with staff, partners, and government officials for the director as well as with internal stakeholders.
    • Collaborate and coordinate regional bi-monthly update reports from the various sections at ARO and ensures a timely transmission towards DNDi staff bi-monthly updates.
    • Sorts all incoming mail which requires the attention of the Director, routing all other correspondence to appropriate staff for action.
    • Approve expenses related to the Director’s office as per signature policy and delegation matrix.
    • Serve as the liaison point for communication between ARO and Global Executive Office Prepares a variety of documents, including but not limited to, letters, reports, inter-office memoranda and emails.
    • Lead file custodian in the Director’s office.
    • Supervises and trains interns posted to the Director’s office.
    • Participate in efforts geared towards improving the effectiveness and efficiency of operations in accordance with the policies and procedures as laid down in the organization’s Quality Manual.
    • Other tasks as required.

    Executive Support to the Senior Management Team (SMT) 10%

    • Spearheads the preparation of Senior management meetings by drafting the agenda taking notes & ensuring follow-up on action points.
    • Act as liaison point between the ARO Senior Management Team and contributes to central projects requiring input from ARO SMT.
    • Follows up on yearly key deliverables and objectives as set by the SMT in the Action Plan.

    Support Executive the Executive Office Team (15 %)

    • Actively participate and make contributions during the weekly Global Executive Team (GEOT) Meetings
    • Coordinates the bimonthly all team meetings, including organizing the logistics, collating, compiling, formatting, and distributing the bimonthly report and presentation slide deck.
    • As needed, covers the absence of the Travel Officer.

    The above list of responsibilities is not exhaustive, and you may be required to undertake other responsibilities appropriate to your grade.

    Reporting line

    • The Executive Office Associate reports to the Senior Executive Office Associate has a secondary reporting line to the ARO Director
    • Works closely with the ARO Senior Management Team, interacts with entire DNDi ARO Team, closely supports DNDi Global Teams in their interactions with the AROs and the Global Executive Team.


    • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines.
    • Clear and systematic thinking that demonstrates good judgment and problem-solving competencies.
    • Very good communication skills in multicultural, multi-lingual environments
    • Ability to work effectively as part of a multicultural team.
    • Well organized and structured
    • Very good analytical skills
    • Ability to contribute to the project delivery under minimum supervision.
    • Ability to manage small projects if delegated by upper levels with supervision.
    • Ability to offer seamless support, with excellent levels of collaboration and communication, on a remote basis.


    • Minimum of 3 years’ experience with graduate degree
    • Proven ability to work effectively in a team environment and matrix structure.
    • Fluency in both oral and written English
    • Experience in Microsoft Suite. Knowledge of SharePoint is desirable.


    • Graduate or post graduate degree in a relevant field.

    Method of Application

     Please submit your application using the online form

    Deadline for application: Accepting applications until April 10th 2023.

    Only shortlisted candidates will be contacted

    Interested and qualified? Go to Drugs for Neglected Diseases initiative (DNDi) on to apply

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