Examination Officer at KCA University (KCAU)

DUTIES AND RESPONSIBILITIES:

• Confirm that all final examination papers are set, moderated and produced according to the final exam timetable;
• Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
• Maintain security and safety of draft examination papers;
• Clearance of graduating students;
• Generate the graduation award list and a complete grade consolidation sheet indicating total units, grades attained (average marks and GPA) and the award to facilitate approval;
• Print student academic records as required (transcripts, result slips, exam audits)
• Monitor course requirements and identify and resolve any discrepancies;
• Handle production of exams for the assigned programmes and ensure safe custody of the exams;
• Prepare periodic reports on coursework results for the Chair of Department/ Dean of School to ensure compliance with deadlines;
• Provide periodic updates on the return of examination scripts to assist the Chair of Department/ Dean of School to ensure lecturers’ compliance with deadlines;
• Typeset exams and ensure that all exam papers are proof-read before production;
• Facilitate departmental and school board moderation process by providing relevant reports;
• Release and receive examination material during exam administration periods and provide a progress reports on assigned programmes;
• Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll, class attendance lists;
• Coordinate safe disposal of waste paper generated from examinations office.
• Implement and maintain standards used in production, typesetting, exam setting, packaging, and dispatch of exams
• Propose and implement enhancements for students’ and lecturers’ on-line examinations portals;
• Maintain and update examination marks in line with the right procedure and ensure that evidence and approvals for the marks are provided by the Dean/Chair of Department before action;
• Ensure that records for missing-mark are updated on time and a progress report is done weekly;
• Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
• Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree.
• 2 years’ experience in Examination Management.
• Computer Literate

OTHER SKILLS AND COMPETENCIES

• Good organizational and planning skills.
• Good interpersonal and communication skills.
• Ability to prioritize workload and meet deadlines.
• An understanding of ERP.
• Excellent written and verbal communication.