Executive Administrative Assistant to the Corporate Office at Cytonn Investments

To manage its rapid growth, the company is looking for highly motivated, dynamic, hardworking and self-driven team player to join the team in the corporate office. The position will afford the individual a unique opportunity to participate in both a strong incentive structure and a clear path to a fulfilling career in Executive Administration.

RESPONSIBILITIES

1. Maintain the CEO’s office appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
2. Screen and manage visitors to the corporate office
3. Plan and coordinate events and activities
4. Handling all internal and external communication in the corporate office
5. Maintain an accurate and organized filing system
6. Planning itinerary from travel documents such as insurance, visas, tickets
7. Represents the executive by attending meetings in the executive's absence, speaking for the executive
8. Maintains customer confidence and protects operations by keeping information confidential
9. Secures information by completing database backups
10. Supervising support staff assigned to the corporate office
11. Conduct research, collect and analyse data to prepare reports and documents
12. Review operating practices and implement improvements where necessary
13. Any other duties as shall be assigned from time to time

REQUIREMENTS

1. Must have achieved at least a Minimum B+ Grade in high school
2. Must have 2 years’ experience
3. A Bachelors Undergraduate Degree; Second Class Honours (upper division)
4. Listening and Communication Skills
5. Interpersonal Skills
6. Organizational and planning skills
7. A team player and self-driven individual
8. Personal qualities of integrity, credibility, and commitment to the company culture
9. Strong problem-solving and decision making skills with a sense of urgency