Executive Assistant at Frank Management Consult Ltd

Roles & Responsibilities:

• Driving key business projects for directors.
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Overseeing administration policies within an organisation and the office, recommending changes as appropriate
• Track Projects and sub-grantee expenditures against approved budgets.
• Liaising with service providers to ensure that all operations and projects run smoothly within stipulated timelines and approved budgets.
• In liaison with the Human Resources department, assist in administrative issues such as training and recruitment.
• Prepare management reports. presentations and advise management on budget utilization.
• Develop and utilize historical information to provide retrieval of information records, meeting discussions, and minutes.
• Data analysis: proficient in Access, MS Word, Excel, and Outlook. Perform filtering and sorting of Data, V-lookup, and other functions
• Coordination of finances, assisting with budget preparations
• Meet with special interest groups or individuals on behalf of executives.
• Prepare Executive responses to routine memos, letters, or correspondence
• Delegate tasks and responsibilities to other staff members when appropriate.
• Prepare and develop a records management system: maintain and recommend changes to the records system when appropriate.
• Connect with customers when appropriate and problem-solve.
• Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention

Minimum Requirements:

• Degree/Diploma in Business business-related field.
• Minimum 3 years’ experience as an Executive Personal Assistant in Manufacturing
• Working in an ISO certified organization is a plus
• Excellent computer skills