Executive Assistant at Janta Kenya

Job Description

As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities

• Manage Director’s calendars and schedule appointments.
• Managing Directors phone calls and emails.
• Coordinate travel arrangements and accommodations.
• Prepare and organize meetings, including agendas and materials.
• Handle correspondence and communication on behalf of executives.
• Perform administrative tasks such as filing, data entry, and record-keeping.
• Liaise with clients, vendors, and other stakeholders on behalf of the Director.
• Assist with personal errands and tasks as required.
• Take minutes of staff meetings and any other meetings as may be requested
• Maintain confidentiality and discretion in handling sensitive information.
• Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal

•  Directors
•  Other team members

External

•  Relevant service/ product suppliers
•  Banks
•  Customers/clients
•  Government agencies

Skill & Experience

•  Bachelor’s degree /Diploma in Communication, Administration or related field
•  Proven 1-2 years’ experience as a Personal Assistant or similar role.
•  Excellent communication and interpersonal skills.
•  Strong organizational and time management abilities.
•  Proficiency in Microsoft Office Suite.
•  Discretion and confidentiality.
•  Ability to work independently with minimal supervision.
•  Attention to detail and accuracy.

Skills

•  Proficiency in Microsoft Office Suite
•  Effective communication skills
•  Discretion and confidentiality
•  Ability to multitask and prioritize tasks
•  Problem-solving capabilities
•  Adaptability and flexibility
•  Professionalism and interpersonal skills