Executive Assistant at Kenya Airways

Brief Description        

The Job holder will beresponsible for professionally running of the office of Chief Finance Officer.Act as first point of contact for external and internal stake holders. Managethe office and calendar of the Chief Finance Officer and provide efficient andeffective administration services.

Detailed Description        

Principal Accountabilities (Responsibility)

• Managing confidential data and files ensuring only authorized persons have access.
• Controls the diary for the Chief Finance Officer by scheduling meetings and appointments.
• Preparing official correspondences for the Office of Chief Finance Officer.
• Assist in organizing Products launches, e.g., Expos/staff forums.
• Draw the administration expense budget and ensure utilization is within the set budget and lead cost control for the office.
• Attend and take minutes in scheduled meetings.
• Ensure CFO is equipped with necessary documentation to proceed with meetings.
• Ensure timely scheduling of meetings for both internal staff and external parties.
• Compile minutes during top management meetings and follow up for actions.
• Liaise with various key stakeholders to resolve queries/complaints raised by both internal and external clients as well as suppliers.
• Manage any outstanding/ escalated issues that affect the business.
• Monitor, analyze and recommend solutions to resolve issues.
• Managing incoming and outgoing communication including but limited to logging, distribution, filing and facilitating timely feedback.
• Maintain a high level of confidentiality of the office documents /files to ensure availability and up to date & accurate information.
• Handling administrative issues – responding to office correspondence in good time.

Job Requirements        

Qualification (Minimum)

• Diploma in Secretarial/Office Administration.
• A Degree in Business Management from a reputable Institution will be an added advantage.
• 5 years working experience as Executive Assistant role in high level offices.
• Proficiency in working with MS Excel/Spreadsheet.

Additional Details        

Other Skills

• Computer Application Packages i.e. MS Word, MS Excel, Power-point.
• Ability to prioritize and manage multiple tasks.
• Sound administration and interpersonal skills.
• High levels of accuracy and attention to details.
• Good written and verbal communications skills.
• Ability to work independently.
• Reliability, responsiveness, trustworthiness, loyalty and flexibility.
• Good time management skills.