Executive Assistant at Old Mutual Kenya

Job Description

This role is responsible for providing Executive support to the Group Managing Director (GMD) Asset Management. Key responsibility for the role is supporting the GMD Asset Management with all administrative matters of his/her office, including meetings set-up and coordination, managing appointments with internal and external stakeholders, coordinating the preparation and distribution of both board and management reports, facilitating approvals, payments and travel arrangements, managing the GMD’s diary, taking minutes in OMIG Exco meetings and any other appropriate internal meetings etc. The individual is accountable for achieving results through own efforts and proactiveness.

KEY TASKS AND RESPONSIBILITIES

• Performs secretarial duties for the Executive.
• Collates statistical information in predetermined formats or formats developed by the individual.
• Integrates data into daily, weekly and monthly reports.
• Manages queries on behalf of the Executive and performs delegated tasks.
• Ensures that the executive is equipped with necessary documentation to proceed with meetings.
• Manages diaries.
• Provides corporate office with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
• Maintains confidentiality of information
• Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
• Often accountable for the resolution of escalations without the involvement of the senior manager.
• Minute taking and developing non-standard reports, minutes, presentations and correspondence.
• Accountable for completing tasks of a personal nature on behalf of the Executive.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
• Could be accountable for the management of a budget or significant spending on a budget.

SKILLS AND COMPETENCIES

• Strong understanding of the business
• High level of ownership and independence
• Stakeholder management skills
• Communication skills
• Professional ethics – confidentiality, Integrity, accountable, trust, championing the customer, embracing diversity, general conduct.
• Teamwork
• Excellent planning and organizational skills
• Excellent verbal and written communication skills
• Analytical and report writing skills

KNOWLEDGE & EXPERIENCE

• 3 years’ experience

QUALIFICATIONS

• Degree in any business-related course, actuarial, finance, commerce, etc.
• Professional courses i.e., in data management or analytics, report writing, secretarial work etc.