Executive Assistant at Old Mutual Kenya

Job Description

This is a high-impact support role designed to give leverage to the Managing Director of Old Mutual Life Kenya. The Executive Assistant acts as a trusted partner, enabling the MD to operate at maximum effectiveness by execution of strategic priorities, managing critical stakeholder relationships, and providing analytical and decision support at the highest levels of the business.

The role blends strategic delivery and operational discipline, ensuring that key initiatives are tracked and executed, leadership forums are well-structured, and information flows seamlessly across internal and external stakeholders. While it includes targeted administrative support, the primary focus is on strategic coordination, insight generation, and ensuring the MD’s time is invested where it has the greatest impact.
The incumbent is expected to work with high levels of independence, judgment, and confidentiality, acting as both a strategic operator and an execution enabler within the MD’s office.

 KEY TASKS AND RESPONSIBILITIES

Stakeholder Management & Communication

• Serve as a central liaison between the MD’s Office and internal/external stakeholders, ensuring information flows are clear, accurate, and timely.
• Maintain trusted relationships with senior leaders, Group executives, regulators, and partners.
• Anticipate stakeholder needs and prepare the MD with strategic intelligence and talking points.

Decision Support & Insight

• Conduct targeted research and analysis to inform MD’s decision-making.
• Prepare data-driven briefs, dashboards, and reports that distill complex issues into clear recommendations.
• Maintain and enhance databases and trackers for business performance and strategic initiatives.

Operational Rhythm & Office Effectiveness

• Plan and manage the MD’s calendar strategically to prioritize high-value activities.
• Ensure operational cadence for meetings, events, and decision forums is well structured and effective.
• Support the design and delivery of leadership events, EXCO sessions, and strategic offsites.

Targeted Administrative Support

• Provide efficient handling of travel, correspondence, and essential administrative tasks as needed—only where it enables the MD’s effectiveness.
• Manage queries on behalf of the MD, exercising judgment and discretion.
• Handle sensitive information with the highest degree of confidentiality and professionalism.

Delivery and Execution

• Track the progress and deadlines of key initiatives and projects.
• Support planning regarding strategies and objectives.
• Prepare delivery-related reports and updates.

SKILLS AND COMPETENCIES

• Strong stakeholder management and influencing skills.
• Analytical capability – ability to synthesize information and generate insights.
• Exceptional communication – verbal, written, and presentation.
• High ownership and independence – able to anticipate needs and act proactively.
• Professional ethics – confidentiality, integrity, trust, respect, diversity, and customer centricity.
• Planning & organizational excellence – thrives in fast-paced, dynamic environments.
• Team player with a collaborative mindset.

 KNOWLEDGE & EXPERIENCE

• 5 years’+ experience

 QUALIFICATIONS

• Degree in any business-related course, actuarial, finance etc.
• Professional courses i.e., in data management or analytics, report writing, secretarial work etc.