Executive Assistant at Power Shift Africa (PSA)

We are looking forward to recruiting a professional Executive Assistant who will  serve a critical role in an organisation by assisting key executives with scheduling, organization and administrative tasks to support the Power Shift Africa’s Director and operations coordination for the organisation.

The Executive Assistant will  filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Duties and Responsibilities:

Support to the Director

• Manage the Director’s calendar and set up meetings, including scheduling, sending reminders;
• Coordinate travel arrangements  and accommodation for the Director and prepare expense reports;
• Screen and direct communication to the Director’s office;
• Administrative assistance (drafting reports and communication for the Director’s office)
• Records management (organizing and maintaining accurate records)
• General support as needed.

To support organisational operations

• Assisting with the management of daily operational activities;
• Performing administrative tasks, such as taking notes in meetings, making travel arrangements, answering phones, scheduling meetings, etc;
• Assist in managing PSA email lists, and format information for internal communication – memos, emails, presentations, reports;
• Assisting in planning and organising conferences, and events logistics;
• Preparing and maintaining operations documents and reports;
• Arranging and assisting with the onboarding of new employees, staff training, and employee engagement activities;
• Assisting with project management by creating assignments, tracking progress, and resolving issues;
• Managing office supplies and the maintenance of office equipment and general support for organizational development.

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Experience in office management or an administrative role.
• Ability to manage multiple assignments
• Outstanding organizational skills
• Excellent communications and people management skills
• Discretion and confidentiality
• Time management and ability to meet deadlines
• Proactivity and self-direction

Salary

The Executive Assistant role is a full-time position and will receive a competitive salary commensurate with experience, network, qualifications, and based on the local cost of living depending on location.

Hiring Values

Power Shift Africa aims to be an employer that attracts and retains Africa’s best and brightest talents to work toward a better future for our continent. PSA highly values diversity in our teams and strives to provide a safe and empowering organizational culture. Africans from all backgrounds, identities, and life experiences are welcomed and encouraged to apply. Applicants from minority and/or and historically or currently oppressed groups are especially welcomed.