Executive Office Administrator at Communications Authority of Kenya

EXECUTIVE OFFICE ADMINISTRATOR: (REF: CA/HRA/CA7)

• The Communications Authority of Kenya (CA) is the regulatory agency for the ICT industry in Kenya with responsibilities in telecommunications, cyber security, e-commerce, broadcasting, multimedia and postal /courier services. The CA is also responsible for managing the country’s numbering and frequency spectrum resources, managing and administering the Universal Service Fund (USF), and safeguarding the interests of users of ICT services.
• The Authority is seeking to recruit a highly competent, proactive and self-driven individual to fill the position of an Executive Office Administrator (CA7). The Executive Office Administrator will serve as an Executive Assistant to the Chairperson of the Board.

JOB DESCRIPTION

• Meeting Coordination: In partnership with Corporation Secretary, plan and coordinate meetings, ensuring all necessary materials are distributed in a timely manner.
• Travel Arrangements: in collaboration with the relevant teams, make travel arrangements, including booking flights, hotels, and transportation, for the Board Chair.
• Information Management: Maintain an organized filing system for important documents and records.
• Conduct research and compile information as needed for various projects.
• Event Planning: Assist in the planning and execution of events, conferences, and other special functions.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Keeping and maintaining an accurate record of papers and electronic correspondence;
• Ensuring security of office records, documents and equipment; including classified materials and operating office equipment;

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• At least four (4) years proven work experience as an Office Administrator or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and discretion.
• Fulfil the requirements of Chapter 6 of the Constitution.