Executive Office Administrator at Kenya Accreditation Service (KENAS)

Duties and Responsibilities

The duties and responsibilities of the selected candidate will entail assisting in:

1. Provides administrative and secretarial services to the Executive Office
2. Ensuring security of office equipment, documents and records;
3. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
4. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
5. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
6. Handling protocols, confirming travel itineraries and managing petty office cash; and
7. Guiding and supervising Staff assigned to the Executive Office.

Academic and Professional Qualifications

1. At least Eight (8) years relevant work experience in public service or private sector, three (3) of which must be in a supervisory position;
2. Have a Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;
3. Diploma in Secretarial Studies from the Kenya National Examinations
4. Have passed the following examinations from the Kenya National Examinations Council (KNEC);
   1. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
   2. Shorthand III (120 wpm);
   3. Business English III/Communications I;
   4. Office Management III/Office Administration and Management III;
   5. Secretarial Duties II; or Commerce II;
5. A Supervisory or Management Course lasting not less than two (2) weeks from a recognized institution;
6. Proficiency in computer applications;
7. Demonstrated results in work performance;
8. Good communication skills; and
9. Fulfil the requirements of Chapter six (6) of the Constitution.

Skills and Competencies

1. Communication;
2. Working with people;
3. Applying technical expertise;
4. Customer and stakeholder orientation
5. Drive for results;
6. Continuous learning and knowledge sharing; and
7. Technological awareness.