Executive Personal Assistant at Deltar Properties

The Executive Personal Assistant shall be responsible for providing full Managerial, Administrative and Secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Responsibilities

Main responsibilities but not limited to:

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas / accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, Daily/weekly/monthly reports and presentations for the Director.
• Produce basic financial reports for the Director as needed
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Any other duties as may reasonably be required by the Director.

Qualifications

• Educated to degree level or equivalent.
• 3 years’ experience will be an added advantage
• Exceptional interpersonal and communication skills to enable professional interaction
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to work on own initiative.
• Must be able to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent computer skills, including a working knowledge of presentation electronic diary management software packages, preferably Microsoft Office Word, Excel and PowerPoint.