Executive Secretary at Mombasa County Public Service Board

Duties & Responsibilities

• Providing high-level administrative support and assistance to the management and/or other assigned leadership staff;
• Performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff;
• Answering phones and directing the calls to the correct people;
• Arranging travel and accommodations for senior management;
• Scheduling and attending meetings on behalf of management, taking notes and recording minutes;
• Receiving incoming communication or memos, reviewing contents, determining importance, and summarizing and/or distributing contents to appropriate staff;
• Performing office tasks including maintaining records, ordering supplies, and performing basic bookkeeping;
• Greeting visitors and directing them to the appropriate place;
• Any other duties as may be assigned.

REQUIREMENTS FOR APPOINTMENT

• Be a Kenyan citizen;
• Bachelor’s Degree or Diploma from a recognized Institution;
• Additional qualifications as Personal Assistant or Secretary is an added advantage.;
• At least three (3) years experience in a related field;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution.

PERSONAL QUALITIES IN ADDITIONAL TO THE ABOVE REQUIREMENTS

• Excellent time management and organization skills;
• Excellent verbal and written communication skills;
• Great customer service and interpersonal skills;
• Discretion and confidentiality;
• Knowledge of office procedures;
• Ability to work under pressure;
• Attention to detail;
• Collaboration skills.