Expression of Interest (Eoi) for Rapporteurs at Urgent Action Fund-Africa

Tasks and responsibilities

• The rapporteur will be expected to attend key sessions of the Festival and document discussions, stories, and strategies shared by African feminists and AWHRDs. They will capture quotes, highlight emerging themes, and reflect the event's spirit while identifying clear actions and recommendations.

Before the Festival:

• Familiarise themselves with the Festival theme, agenda, facilitators, and participants' profiles.
• Attend a pre-festival briefing with UAF-Africa communications and Programmes teams.
• Review digital recording setup and establish coordination protocol with session leads.
• Discuss and agree on consent and guiding documents.
• Prepare templates or tools for real-time documentation, e.g. recorders, etc.

During the festival:

• Attend and document key moments in plenaries, group sessions, fireside chats, performances, and informal interactions.
• Record and review daily audio recordings of concurrent sessions provided by the technical team.
• Analyse, organise, and synthesize content from each session, identifying major themes, insights, and recommendations.
• Work collaboratively with the communications team to ensure daily reports are coherent, timely, and politically grounded.
• Ensure alignment with feminist values and documentation ethics, particularly regarding privacy and consent.
• Capture powerful quotes, reflections, and emerging themes that reflect the tone and depth of the Festival.
• Engage with AWHRDs, activists, and artists to gather impactful stories and quotes.
• Ensure ethical and consent-based storytelling throughout all forms of documentation.
• Maintain a log of actionable recommendations, calls to action, and key insights participants share.
• Flag any sensitive content for review or follow-up with the Fund where needed.

After the Festival

• Compile and synthesise all documentation, ensuring clarity, consistency, and alignment with the Festival’s goals.
• Produce a comprehensive report, incorporating key themes, participant insights, and quotes from the event.
• Highlight actionable recommendations, commitments, and calls to action arising from the discussions.
• Edit and finalise the report for readability and accessibility, ensuring it amplifies the participants' voices and experiences.
• Ensure that all sensitive content is handled carefully and that confidentiality protocols are followed.
• Submit a final, edited archive of all daily reports, session notes, and recordings used for documentation.

Competences

• Strong writing and analytical skills with the ability to synthesise complex discussions into clear, compelling narratives.
• Experience in feminist or social justice spaces, with a deep understanding of gender, intersectionality, and human rights.
• Excellent listening and observation skills, with the ability to capture nuance, tone, and context.
• Experience in event documentation, including live note-taking, interviews, and reporting from conferences or gatherings.
• Cultural sensitivity and emotional intelligence are significant when engaging with trauma-informed or healing-centred conversations.
• Ability to handle sensitive information with discretion and to respect consent and confidentiality protocols.
• Strong coordination and time management skills, with the ability to meet deadlines and manage multiple documentation formats.
• Proficiency in English (Portuguese, Arabic and French, if relevant), with clear communication skills.

Please note:

• Sub-contracting other vendors to perform the job described in this Terms of Reference is not allowed.
• All documents, audio recordings will remain the property of UAF-Africa.