Latest Jobs at Urgent Action Fund-Africa

Tasks and responsibilities

• The rapporteur will be expected to attend key sessions of the Festival and document discussions, stories, and strategies shared by African feminists and AWHRDs. They will capture quotes, highlight emerging themes, and reflect the event's spirit while identifying clear actions and recommendations.

Before the Festival:

• Familiarise themselves with the Festival theme, agenda, facilitators, and participants' profiles.
• Attend a pre-festival briefing with UAF-Africa communications and Programmes teams.
• Review digital recording setup and establish coordination protocol with session leads.
• Discuss and agree on consent and guiding documents.
• Prepare templates or tools for real-time documentation, e.g. recorders, etc.

During the festival:

• Attend and document key moments in plenaries, group sessions, fireside chats, performances, and informal interactions.
• Record and review daily audio recordings of concurrent sessions provided by the technical team.
• Analyse, organise, and synthesize content from each session, identifying major themes, insights, and recommendations.
• Work collaboratively with the communications team to ensure daily reports are coherent, timely, and politically grounded.
• Ensure alignment with feminist values and documentation ethics, particularly regarding privacy and consent.
• Capture powerful quotes, reflections, and emerging themes that reflect the tone and depth of the Festival.
• Engage with AWHRDs, activists, and artists to gather impactful stories and quotes.
• Ensure ethical and consent-based storytelling throughout all forms of documentation.
• Maintain a log of actionable recommendations, calls to action, and key insights participants share.
• Flag any sensitive content for review or follow-up with the Fund where needed.

After the Festival

• Compile and synthesise all documentation, ensuring clarity, consistency, and alignment with the Festival’s goals.
• Produce a comprehensive report, incorporating key themes, participant insights, and quotes from the event.
• Highlight actionable recommendations, commitments, and calls to action arising from the discussions.
• Edit and finalise the report for readability and accessibility, ensuring it amplifies the participants' voices and experiences.
• Ensure that all sensitive content is handled carefully and that confidentiality protocols are followed.
• Submit a final, edited archive of all daily reports, session notes, and recordings used for documentation.

Competences

• Strong writing and analytical skills with the ability to synthesise complex discussions into clear, compelling narratives.
• Experience in feminist or social justice spaces, with a deep understanding of gender, intersectionality, and human rights.
• Excellent listening and observation skills, with the ability to capture nuance, tone, and context.
• Experience in event documentation, including live note-taking, interviews, and reporting from conferences or gatherings.
• Cultural sensitivity and emotional intelligence are significant when engaging with trauma-informed or healing-centred conversations.
• Ability to handle sensitive information with discretion and to respect consent and confidentiality protocols.
• Strong coordination and time management skills, with the ability to meet deadlines and manage multiple documentation formats.
• Proficiency in English (Portuguese, Arabic and French, if relevant), with clear communication skills.

Please note:

• Sub-contracting other vendors to perform the job described in this Terms of Reference is not allowed.
• All documents, audio recordings will remain the property of UAF-Africa.

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Tasks and responsibilities

• The creative team will be expected to record and capture captivating moments during all sessions and planned activities to deliver high quality of work and designs for various actions.

Before the Festival:

• Familiarise themselves with the Festival theme, agenda, facilitators, and participants' profiles.
• Attend a pre-festival briefing with UAF-Africa communications and Programmes teams.
• Discuss and agree on consent and guiding documents.
• Agree on editorial direction, consent protocols, and visual storytelling approach.
• Develop a work plan and creative brief aligned with the Festival’s goals.

During the festival:

• Fill and gather appropriate written and signed permissions and consent forms for all video interviews and photographs.
• Capture key moments in plenaries, group sessions, fireside chats, performances, and informal interactions.
• Engage with WHRDs, activists and artists to gather powerful images, audio-visual testimonies and narratives.
• Pay attention to actions, emotions, and expressions during the deliberations.
• Work with the highest professional ethical standards and in keeping with the festivals core messages.
• Ensure that the video content is being captured with highest broadcast quality of videography: minimum HD 1920x1080 or better.
• Ensure good command of own videographic/photographic equipment (cameras, lenses, lights, filters, tripods), as well as video/photo-related image editing software.
• To capture digital images in high resolution shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels;)
• Ensure that the correct photography and video formats and specifications are used as requested by UAF-Africa.
• Both photographers/Videographers are expected to show appropriate sensitivity towards participants they will photograph or interview.

After the Festival

• Ensure that the footage is edited in line with the script agreed and approved by the UAF-Africa communications team.
• Ensure all audio-visual material aligns with UAF-Africa’s values and editorial voice.
• Ensure that all required photography and videography/video-editing jobs are completed and submitted on deadline.

Deliverables and Timelines

• The digital content developers are expected to work on various aspects of photography and video production for the festival, guided by the following deliverables and timelines:

On Each Festival day

• Submit a minimum of 100 edited digital images with full captions in high resolution shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels;)
• Submit a 2-to-3-minute short video highlighting the main activities for the day.
• Submit five creative quotations from the sessions.

Post the festival

• Submit complete sets of images shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels), saved chronologically.
• Creative photographic designs with quotes from facilitators, speakers, healers, and
• participants. Production of six high-quality videos (script writing, videography, editing, audio balancing, sub-titling and archiving raw and edited work) according to UAF-Africa’s guidelines.
• Three theme-based interview videos (5 minutes)
• Three videos highlighting various activities and proceedings during the festival (5 minutes)
• Submit raw footage and photographs.