Facilities Management Assistant – Real Estate  at Corporate Staffing

• Our client is seeking to hire a Facilities Management Assistant who will be responsible for majorly coordinating the management of service providers responsible for security, garbage collection, street lighting, lawns and gardening, general cleanliness, and other matters touching on the residents.

Responsibilities

• Database Management – develop and maintain a comprehensive electronic database of all residents.
• Receipts and Payments – service charge collection from residents and making payments to suppliers.
• Debt collection – invoice and write demand letters to residents once the service charge and utility bill payments fall due.
• Budget and Financial Accounting – prepare annual budgets and monthly financial and management accounts. Analyze the financial statements to ensure accuracy and a clear audit trail.
• Coordination and Office Administration – supervise contracted service providers especially those charged with the responsibilities of security, lawn and gardening service, and garbage collection.
• Management of Committee Affairs – preparing Resident meeting agenda, taking minutes, preparing a quarterly bulletin to residents, and ensuring effective follow-up and implementation of all resolutions.
• Rules and Regulations – enforcing the rules and regulations of the estate as laid in the Deed of Covenant of the estate
• Any other duties as may be assigned to enhance the smooth running of estate affairs

Qualification

• Relevant degree/diploma in Business Administration, Finance, sales marketing, Commerce, or any other real estate-related field.
• Must have over 3 years’ experience working within the property/real estate environment with at least 1 year of management or supervisory experience.
• Hands-on experience in operations, finance, and sales including basic bookkeeping skills.
• Should be an enthusiastic team player who is detail-oriented and action-focused.