Facilities Officer Location: Kenya (Njabini) at Execafrica Recruitment Limited

Salary Range: 40,000-50,000

GENERAL SUMMARY:

The Facilities Officer plays a lead role in the management, upkeep, safety and security of all campus-wide structures, furnishings and other assets, including grounds and motor vehicles. Duties are fulfilled using his or her experience and expertise in basic building maintenance and repair, safety standards, asset management, Planning and coordination of installations and refurbishments, Inspection of buildings' structures to determine the need for repairs or renovations, Sourcing and overseeing contracts and service providers, Drafting of maintenance reports and experience in management of outsourced personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures all campus structures, grounds, facilities, furnishings and motor vehicles are managed and maintained to the highest standards for safety and security.
2. Ensures all structures, grounds, facilities, furnishings and vehicles are in compliance with all applicable laws, licensing requirements and regulations; responsible for preparing and processing required documentation and following procedures to ensure such compliance.
3. Establishes and carries out preventative maintenance procedures to ensure adequate upkeep and minimize risk.
4. Maintains accurate maintenance and repair logs, including blueprints, engineer reports, notes, and photos.
5. Collaborates with Finance and Procurement colleagues on the budgeting, planning, and procurement of all facility-related equipment, tools, and services consistent with organizational policies.
6. Responsible for appropriate asset management, storage, and tracking of furnishings (including tools and equipment); maintains accurate and up-to-date records of all such assets.
7. Prepares and carries out regular building and equipment maintenance schedules; prepares written reports and immediately highlights potential risks to leadership.
8. Serves as primary liaison with construction teams, consulting engineers, and other services persons engaged by the organization to address and resolve identified issues; follows established procedures for the selection of such vendors and consultants, including the initial drafting and/or review of contracts.
9. Coordinates and liaises with supply vendors and service providers consistent with procurement policies.
10. Directly manages the grounds and cleaning teams in close collaboration with the Head of School and Operations Manager.
11. Collaborates with leadership to support special projects.
12. Promotes maturity, professionalism and effective practices and works as a team member.
13. Serves as a role model for all students and participants in the organization’s programs.

Education and Work Experience:

1. Diploma and/or significant vocational experience in engineering or construction fields
2. 5+ years experience in facility management, preferably at a school or educational institution
3. Advanced knowledge in construction project management, including structural engineering
4. Well-developed and mature professional interpersonal skills; ability to interact effectively with partners and colleagues at all organizational level.
5. Ability to review the work of others and provide feedback to ensure compliance and accuracy.
6. Ability to respond quickly and maintain composure during situations that impact the safety and security of children.
7. Ability to exercise judgment and discretion when making independent decisions.