Finance, Administration, And Donor Compliance Manager at Finn Church Aid (FCA)

Reports to: Country Director

Primary Purpose

To manage finance, donor compliances and administrative systems and procedures. Capacity build finance and administration unit.

MAIN TASKS:

• Overall quality and control of FCA’s finance management in the Kenya Country Office.
• Undertake Routine/frequent financial monitoring visits to the field offices to ensure quality is maintained in all aspects of financial management and adherence to FCA/Donor requirements and that all project activities/expenditures are accounted for and are allowable.
• Reviewing of transaction posted in Quick Books at the CO for accuracy and completeness.
• Budgeting and other financial planning in coordination with the CD and Project Manager.
• Financial Reporting to HO and Donors.
• Take lead in Human Resources Management at the CO and Field offices.
• General lead in administration, logistics and procurement processes by ensuring manuals and policies are followed at all levels.
• Take lead in Capacity building of staff at CO and Field offices finance and administration policies and procedures.
• Take lead in CO internal and external Audits.
• Oversee preparation of monthly payroll and undertake monthly closing procedures including reviewing of bank, petty cash and advances reconciliations.
• Reviewing and approval of payments/documents (both bank and cash).
• Provide timely and appropriate financial information to budget holders/HO and timely requisition of funds for projects from Donors/HO.
• Liaise with other Country offices/HO for interoffice expenses.
• Management of information/filing of documents in CO/HO shared drives (O – drive).
• Other tasks as may be assigned by the CD position upon mutual consultation.
• Ensure donor compliance in all FCA financial reports.
• Maintain and nurture donor relations including timely response to Global Grants arising questions.

Qualifications

• The applicant must hold a University degree or equivalent (e.g. CPA (K)/ACCA/etc.) in accounting, finance, Business Administration, donor relations or other closely related field;
• Minimum 5 years’ experience as a Finance Manager/Director in a development or humanitarian organization;
• High integrity, self-driven and able to set own work schedule with rigorous deadlines;
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision;
• Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills;
• Specific familiarity with reporting to UNHCR, UNICEF, ECHO, BPRM, USAID and EC;
• Excellent analytical skills and attention to details;
• Proven commitment to accountability practices;
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision;
• Excellent knowledge on both software (MS-Excel and Quick books);
• Good management, communication, teamwork and capacity building of other staff;
• Ability to work independently when necessary, set realistic goals, and work within agreed timelines;
• Ability to work well with people from diverse cultures and communicate effectively to donors and other staff in the unit;
• All Nationals that meet above qualifications can apply.