Ensuring purchase orders are prepared, properly authorised, and executed on time and in a cost-efficient manner to meet staff’s procurement needs.
Maintaining and replenishing office stationaries.
Maintaining office assets in line with the GEA’s policies, ensuring an asset register is in place and updated, and issuing all assets with asset number labels.
Establishing PCU administrative service protocol in line with GEA’s guidance and constantly reviewing the same.
Ensuring the PCU calendar is in place and well managed for efficiency, including travel arrangements and logistics.
Arranging logistics and administrative requirements for all PCU events on time and within budget.
Managing petty cash under the guidance of the Finance and Administration Manager.
Maintaining financial and procurement records securely and ensuring timely audit documentation per the guidance of the Finance and Administration Manager.
Addressing office rental matters on time under the guidance and support of the Finance and Administration Manager.
Establishing office security, acting as a point person for emergencies.
Key Selection Criteria
Bachelor’s degree in business administration or equivalent.
Experience (at least five years) in supporting a busy/growing office.
Experience with event planning, travel logistics coordination and calendar management.
Excellent administrative and customer service skills to build relationships within and outside the organisation.
Strong independent thinking skills with the ability to work with minimum supervision.
Strong organisational skills with the ability to work on several tasks simultaneously
Excellent oral and written communication skills.
Demonstrated experience in working closely within multidisciplinary teams.
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