Finance and Administration Coordinator, Information & Media Practice at IREX

Your Background & Skills 

• Organize event logistics, including but not limited to, coordinating hotel accommodations, event venues, flights, and local transportation, for IREX employees and program participants. 
• Conduct and manage procurements for vendors in the East Africa region according to IREX policies.    
• Provide support for participant per diem payments and stipends and collecting documentation. Support the vetting process of vendors and program participants.  
• Support communication with training participants before, during, and after training activities.  
• Support ensuring compliance of all activities and operations with government and IREX policies and regulations. 
• Support with vendor management, maintaining vendor relationships, and the addition of new vendors. 
• Support preparation and reconciliation of expense reports and advance payments for IREX staff.  
• Support preparation of project financial forecasts and budget management and analysis as needed.  
• Review invoices from vendors and ensure their timely payment.  
• Assisting with financial audits, reporting, and compliance.  
• Assisting with monitoring and evaluation tasks as needed. 
• Support new partner selection processes. 
• Review partner due diligence, conduct risk assessments, and implement risk mitigation strategies. 
• Review budgets from partners and ensure compliance with IREX and USAID policy. 
• Review milestones and financial reports from partners and ensure compliance with the subgrant requirements.  
• Process partner payment requests. 
• Manage subgrant and payment documentation files. 
• You must have unrestricted authorization to work in Kenya. 

Your Daily Tasks 

• Bachelor’s degree or equivalent experience in related field (e.g. Accounting, Finance, Business Administration).   
• A minimum of 2 years' relevant work experience. 
• Very good command of English Language is required. 
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel) Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines. 
• Experience working with NGOs in finance and administration is preferred.  
• Experience working within project Monitoring and Evaluation is preferred. 
• Experience working with globally based teams is preferred.  
• Knowledge of the East African operating environment, especially as it relates to media and civil society is preferred.  
• Experience working with US government grants preferred. 
• Excellent interpersonal, customer service, and communications skills, both oral and written required 
• Ability to follow oral and written instructions. 
• Positive attitude and willingness to support and assist colleagues. 
• Other support duties as needed.