Finance and Budget Assistant (Multiple Positions) at United Nations Office at Nairobi (UNON)

Responsibilities:

• Budgeting:
  • Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration. 
  • Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary. 
  • Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. 
  • Assist in reviewing requests for creation and extension of positions as well as requests for recruitment. 
  • Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables. 
  • Perform certifying functions of financial transactions as per delegation.  
• Accounting:
  • Process financial documents in line with the financial rules and regulations. 
  • Review and analysis of various accounting data and assist in the review and analysis of financial statements. 
  • Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations. 
  • Verify accuracy of postings and process corrections as appropriate. 
  • Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action. 
  • Perform approval functions of financial transactions as per delegation.  PAYROLL AND BENEFITS ADMINISTRATION:  
  • Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool). 
  • Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
  • Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices. 
  • Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting. 
  • Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.  
• General:
  • Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
  • Perform data extraction and prepare various reports for management review. 
  • Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
  • Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning. 
  • Ensure that all relevant records and audit trails are maintained. 
  • Act as deputy to team leader and back up for other team members. 
  • Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients. 
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
  • Assists with visualizations and updating information material such as web pages or brochures. 
  • Perform other related duties, as assigned.

Education

• Completion of High School Diploma or equivalent is required.
• Supplementary training in finance, administration, project management or related field is required.
•  A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.

Work Experience

• A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced to five (5) year for candidates who possess a first-level University degree. Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable. Experience with processes of Financial Management is desirable. One (1) year or more of experience in data analytics or related area is desirable.