Jobs at United Nations Office at Nairobi (UNON)

Responsibilities:

• Budgeting:
  • Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration. 
  • Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary. 
  • Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. 
  • Assist in reviewing requests for creation and extension of positions as well as requests for recruitment. 
  • Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables. 
  • Perform certifying functions of financial transactions as per delegation.  
• Accounting:
  • Process financial documents in line with the financial rules and regulations. 
  • Review and analysis of various accounting data and assist in the review and analysis of financial statements. 
  • Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations. 
  • Verify accuracy of postings and process corrections as appropriate. 
  • Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action. 
  • Perform approval functions of financial transactions as per delegation.  PAYROLL AND BENEFITS ADMINISTRATION:  
  • Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool). 
  • Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
  • Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices. 
  • Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting. 
  • Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.  
• General:
  • Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
  • Perform data extraction and prepare various reports for management review. 
  • Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
  • Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning. 
  • Ensure that all relevant records and audit trails are maintained. 
  • Act as deputy to team leader and back up for other team members. 
  • Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients. 
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
  • Assists with visualizations and updating information material such as web pages or brochures. 
  • Perform other related duties, as assigned.

Education

• Completion of High School Diploma or equivalent is required.
• Supplementary training in finance, administration, project management or related field is required.
•  A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.

Work Experience

• A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced to five (5) year for candidates who possess a first-level University degree. Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable. Experience with processes of Financial Management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

go to method of application »

Responsibilities

• Provides substantive inputs in the designing of the physical security environment and the UN's security and operational responses. 
• Using analytical techniques and collaborative team research, supports planning and ensure awareness of the current trends to enhance or adjust security programmes. 
• Maintains continuing lines of communication with DSS and all other concerned offices involved in physical security arrangement to ensure maximum security coordination. 
• Under UNDSS guidance, assesses prevailing local security conditions, identifying security trends and advising project personnel on potential security problems on the designing and construction of new buildings. 
• Coordinates the issuance of identity cards, submission of background checks, and entry control. 
• Provides notification to relevant issues coming through the project team and provide support where possible to actions requested. 
• Advises on, and supports, the inclusion of physical security arrangement in all stages of the project activities and programmes. 
• Provides advice and support to the project team responsible for security. 
• Enables the delivery of mandates and programmes through direct operational assistance. 
• Supports and collaborates with relevant parties, building consensus to ensure alignment and support for physical security arrangement and initiatives to best enable the project. 
• Monitors and contributes to the project activities that relate to the implementation and evaluation of preparedness and compliance; drives results that help support efficiency and effectiveness of the project operations. 
• Enhances communication and trust through active collaboration, consultation and exchanges with the Gigiri Master Plan Project team, and other stakeholders, for information sharing, coordination of responses, provision of physical security arrangement, 
• Supports organizational resilience and contingency planning, crisis decision-making by providing information and analysis including situational monitoring and updates. 
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. 
• Ensures the project activities are in line with the UN Headquarters Minimum Security and Safety Standards (HMOSS), fire safety guidelines, host country fire and safety codes, other applicable guidelines, codes and standards. 
• Perform any other duties as assigned..

Education

• An advanced university degree (Master's degree or equivalent) in criminal justice, law, security management, architecture or engineering or related fields is required. A first-level university degree may be accepted in lieu of an advanced university degree provided that the first-level university degree is accompanied by a diploma or continuing education certificate(s) issued by a police or military education institution, college or academy obtained over a minimum of a three-year period. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• At least five (5) years of progressively responsible experience in military, police, security and safety services  or related area are required. Experience in the management of design and/or construction of physical security installations, either stand-alone or part of a capital construction project in the UN or similar International Organisation is required. Experience in planning, design, implementation, or review of risk mitigation measures related to operations impacted by insecurity is desirable. Experience in the design of a Security Management System within the United Nations or similar International Organizations is desirable.

Deadline : May 1, 2024