Finance Intern at ACTED

Objectives:

• Ensures proper physical and digital archiving of the finance department
• Accurate bookkeeping of ACTED’s financial operations
• Compliance of ACTED finance documents

FUNCTIONS

Archiving:

• Checking the finance documentation (expenses, advances .... )
• Proper physical and digital archiving of the finance documentation
• Assist from time to time in reviewing field finance vouchers.

Accounting:

• Assisting in updating the cash books of the Nairobi office
• Preparing the payment vouchers
• Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month's documents, counter checking vouchers against the cashbook ....
• Assist in consolidation of the V1 closure documents.

Reporting:

• Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
• Preparation of the Red-Cell Game report when requested

Others:

• Collecting the information on cash disbursement for the Nairobi Office
• Assisting performing the petty cash management
• Any other duty as may be requested by the supervisor

Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc

TECHNICAL SKILLS

• Bachelor’s degree in accounting, Business Administration, or a related field.
• Basic understanding of humanitarian principles and activities.
• Sound understanding/experience in financial processing and management.
• Excellent skills in Microsoft Word, Outlook, and Excel.
• Keen to detail and accuracy required and willing to learn.
• Strong organizational skills and meticulous attention to detail.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• High level of integrity and honesty.

Closing: 03/02/2023