Job Purpose
The Fleet Manager is responsible for planning, managing, and optimizing C4 Transport’s fleet operations in Kenya. The role ensures safe, compliant, and cost-effective transportation services through effective vehicle allocation, driver supervision, maintenance planning, fuel control, route optimization, and regulatory compliance, while delivering high service levels to clients.
Duties and Responsibilities
Fleet Operations Management
- Plan daily vehicle deployment and trip schedules to meet customer and operational requirements
- Optimize fleet utilization and route efficiency to improve service delivery
Performance Measures:
- Fleet utilization rate of at least 85%
- On-time delivery performance of at least 95%
Driver Management & Safety
- Recruit, train, supervise, and evaluate driver performance
- Enforce safety standards, defensive driving practices, and company policies
- Investigate incidents and implement corrective actions
Performance Measures:
- Zero major accidents per quarter
- 100% driver training completion
Maintenance & Repairs
- Schedule and oversee preventive maintenance and corrective repairs
- Coordinate with internal teams and external workshops to minimize downtime
- Maintain accurate maintenance records for all vehicles
Performance Measures:
- Fleet availability of at least 90%
- Maintenance cost per kilometer maintained within budget
Fuel & Cost Control
- Monitor fuel consumption, vehicle running costs, and usage trends
- Implement fuel efficiency and cost-reduction initiatives
- Control operational expenditure against approved budgets
Performance Measures:
- Fuel efficiency within approved targets
- Operational cost variance not exceeding ±5%
Compliance & Documentation
- Ensure all vehicles and drivers comply with Kenyan transport regulations, NTSA requirements, and insurance obligations
- Maintain accurate documentation, licenses, and inspection records
Performance Measures:
- 100% compliance with regulatory and insurance requirements
Client & Stakeholder Coordination
- Liaise with clients regarding delivery schedules and service requirements
- Resolve operational issues and support high service standards
- Coordinate with regulators, insurers, fuel suppliers, and service providers
Performance Measures:
- Client satisfaction score of at least 4 out of 5
Requirements
Qualifications, Experience & Competencies
Education
- Diploma or Degree in Logistics, Transport Management, Mechanical Engineering, or a related field
- Bachelor’s degree preferred
Experience
- Minimum of 5 years’ experience in fleet or transport management
- At least 2 years in a managerial or supervisory role in Kenya
- Experience using fleet management systems (e.g., Fleetio) is an advantage
Knowledge & Skills
- Strong understanding of Kenyan transport regulations and compliance requirements
- Knowledge of vehicle maintenance planning and route optimization
- Strong data analysis, reporting, and cost control skills
Core Competencies
- Strong leadership and people management skills
- High safety awareness and risk management mindset
- Excellent organizational, problem-solving, and decision-making ability
- Ability to work under pressure and manage field-based teams
Language
- Fluent in English and Swahili
- Additional local languages are an advantage
Gmail
Yahoomail