Furnishings Assistant and Assistant Driver at British High Commission Nairobi

Roles and responsibilities / what will the jobholder be expected to achieve:

50% Driving Responsibilities

• Assist in Delivering of furniture and white goods by means of canter/minibus across the BHC Estate in preparation for occupancy alongside collection of faulty inventories from the various BHC properties, ensuring no damage is caused while in transit.
• Work together with the Lead Driver in scheduling, collecting and accompanying Kenya Power and Nairobi water meter readers, to all BHC properties every month during for meter reading exercise.
• Assist the Lead Driver in scheduling and supervising the monthly delivery of Generator Fuel to all BHC properties.
• Assist in Running estates external property and other field errands on behalf of the team by available means of transport.
• Support the Lead Driver in ensuring the Estates fleet vehicles are clean and serviced on time.
• Responsible for ensuring the fleet vehicles are offloaded after the day’s assignments and parked at the allocated slot.
• Responsible for ensuring the Estates fleet vehicles are left fuelled over the weekend and before any day’s assignment.
• Preparation, delivery and collection of domestic float for both office and residences
• Responsible for loading of inventory into the canter in preparation for delivery, ensuring the gate passes are duly signed by relevant authorities before delivery.
• Carry out daily maintenance checks on Estates fleet vehicles. Ensuring they are roadworthy before starting any journey including tyres, petrol, oil and lubricants.
• Responsible for booking an alternative vehicle from the transport department if need arises for the furnishings team.
• Supervision of property cleaning, when outsourced to a 3rd party, in preparation for occupancy.

40% Furnishings Assistant Duties

• Deep cleaning and furnishing properties as per FCDO guidance taking care of all Health & Safety guidance.
• Routine maintenance of the furnishings stores and surrounding areas ensuring they’re orderly, clean and free from hazards.
• Preparation, delivery and collection of domestic float for both office and residences.
• Working as part of a team in property preparations for occupancy.
• Reporting to the furnishings supervisor, any issues or items damaged missing from properties.
• Update Planon (property management softward) and Kenquiry (internal request systems) in the absence of the Furnishings Team Leader.
• Attend to customer requests via the BHC Kenquiry system assigned within the set SLA.
• Assisting other teams in the Mission with any heavy lifting and moves on an as need basis.
• Proper filling of all gate passes, utility meter reading templates, generator fuel delivery notes, inventory delivery and collection notes

10% Supervision

• Supervise contracted suppliers during ongoing works such as waste collection, water deliveries, generator fuelling, utility meter readings, and tree/garden works on behalf of the estates team.
• Spot-checks of the grounds maintenance/hedge trimming at the various properties, waste collection and various guardhouses cleaning.
• Deputising Estates Lead Driver during periods of absence.

Essential qualifications, skills and experience  

• Driving Licence for B-C-E class with clean driving record
• 3 years’ experience as a Class E Driver, driving of a Canter Truck or equivalent
• Good team player skills.
• Attention to details and proactivity
• Good customer services skills.
• Proficient written and spoken English
• Heavy lifting capability (up to 45Kg)
• Manual handling skills
• Desirable qualifications, skills and experience  
• Prior experience working in a warehouse