Grants and Human Resources Specialist at InSupply Health

Overview: 

inSupply  is  searching  for  a  Grants  and  Human  Resources  Specialist  who  will  work  under  the  oversight  of  the  Regional  Finance  and  Operations  Manager  to  manage  a  diverse  portfolio  of  grants and contracts, some with sub-award components and general office operations.  
 
Responsibilities: 

Specific responsibilities include, but are not limited to: 

 Grants and Contracts 

• In  collaboration  with  the  Regional Finance  and  Operations  Manager  (RFOM),  inSupply  CEO,  Kenya  Practice  Lead,  and  JSI  Finance  and  Operations  Manager  develop  and  update  systems  and  tools  for  contracts  and  grants  management  including  manuals,  assessment tools, grant awards and contracts trackers
• Update,  create,  review,  and  negotiate  contracts,  grants,  subcontracts,  modifications,  MOUs and other proposed agreements; identify issues and risks, and  communicate/escalate as appropriate. 
• Coordinate with the RFOM on donor communication. 
• Ensure  contract  and  grant  execution  and  monitor  contracts  and  grants  to  ensure  compliance with all terms.  
• Work with the Finance and Accounting Specialist in the development and submission of  donor/client financial reports and advance requests if appropriate 
• Work  with  Finance  and Accounting  Specialist  to track receivables for the  contract/grant  and ensure invoices and advance requests are submitted in a timely manner. 
• Work with the Technical Team to update project work plan budgets on a regular basis. 
• Support RFOM by coordinating the inception, reporting and closeout process of inSupply  projects 
• Ensure consistent implementation of inSupply’s financial and operational policies, donor  rules and contract terms. Work with RFOM and Kenya Team Lead to develop and improve  standard operating procedures (SOPs), training, notices, and other tools to facilitate the  organization’s  compliance  with  contracts,  client  regulations,  and  applicable  laws  and  regulations.

Sub grantee/Subcontractor Management 

• Perform pre-award activities for grant recipients including review of grantees' applications,  budgets, pre-award questionnaires, supporting documents, etc.; 
• Manage correspondence and act as the first line of communication with sub-awardees; 
• Ensure and monitor sub-awardee’s compliance with the project’s approved Grants Manual  and terms and conditions of grant/contract. 
• Process sub-awardee agreements and amendments; 
• Facilitate advance funds transfer, track budget disbursements and advances  reconciliations by sub-grant partners; Track invoice payments by subcontract partners 
• Review sub-awardee expenditure reports, ensuring compliance with terms of agreement  and provide written approval; 
• In  close  collaboration  with  the  Technical  Activity  Manager:  Assist  in  organizing  sub- awardee  technical  assistance  and/or  trainings  in  areas  including  finance,  operations,  compliance, organizational development, technical programming in the project’s focus  areas;

Human Resources 

• Offer expert Human Resource guidance to inSupply Health as per the Kenya labor laws. 
• Coordinate recruitment and onboarding of all staff and consultants in accordance with the 
• Local Hire Manual and donor specification. 
• Guide Human Resource Analyst in the project management role of the Learning 
• Management System coordination and offer best practice insights. 
• Maintain all staff documents and ensure that they are up to date as per donor  specifications. 
• Coordinate staff fringe benefits. 
• Manage  replicon  and  ensure that  staff a compliant  with  the  policies  and process. Work  with the RFOM to review timesheets monthly in reference to the LOE. 
• Review and verify all procurement procedures and ensure that they are in line with donor  requirements. 
• Any other duties as assigned. 

 Required Qualifications: 

Education: 

• Bachelor's degree in the relevant field from a recognized university or institution. 
• Certified Human Resource Professional Kenya (CHRP-K) 

 Experience: 

• At least 6- 9 years’ experience in coordinating grants, sub-grants and operations with the  ability to track and manage several projects and processes simultaneously, 
• Substantial  experience  with  grants  management  software,  Google  work  space  and  spreadsheets. 

 Essential Skills and Qualifications: 

• High level of demonstrated accuracy and key attention to detail 
• Ability to manage relationships with key stakeholders 
• Highly effective oral and written communicator with the ability to adapt to a wide range of  communication styles. 
• Team player with a willingness to help where required 
• Good interpersonal skills; ability to work in a multicultural, multi-ethnic environment with  sensitivity and respect for diversity. 
• Ability to assess and manage risks 
• Global experience and exposure of working in the same role or related.