Grants Management Specialist at Danish Refugee Council

Overall purpose of the role

• Ensure that DRC is compliant with country and regional grant management guidelines, as well as DRC’s operational requirements (including, but not limited to, finance, logistics, procurement, and human resources).

Responsibilities 
Grants management and compliance

• Assess and build the country office’s capacities to comply with DRC's grant management guidelines
• Ensure country office compliance with grants management system (Dynamics)
• Assist country office and regional office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing minimum set of documents required for grant meetings
• Provide support on grants management of multi-country and regional grants

Donor compliance

• Provide training on compliance with donors’ regulations and requirements.
• Provide support to country offices to ensure operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.
• Review project reports to donors
• Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to program teams in adhering to donor guidelines
• Prepare and present on donor rules and regulations during grants meetings.

Programme development

• Assist in developing and/ or reviewing concept notes, proposals, and amendments for multi-country or regional interventions.

Other

• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate country and regional level donor mapping
• Conduct or facilitate training for country or regional office, including but not limited to on log frames, proposal development, and/ or reporting
• Inductions of new colleagues
• Other tasks as identified by the Grants Management Manager

As Specialist the post-holder is responsible for the following:

• Responsible for providing specialized knowledge and operational know-how within a specific discipline

Experience and technical competencies 

• Bachelor’s degree (Masters preferred) in international relations, project management, business administration, or similar studies relevant to the post. 
• At least 3 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding.
• Proven experience in capacity building and training of national staff and partners.
• Ability to follow multiple workflows with attention to detail.
• Excellent written and oral communication skills with external and internal stakeholders. 
• Full professional proficiency in English.

Languages: 

• Proficiency in English required; while other regional languages are beneficial