Health Records and Information Officers (CIHEB) at Migori County Public Service Board

JG CPSB 11 (1POST) – MCPSB
326/2021–CONTRACT

Term: One year contract renewable subject to performance and availability of resources

Position summary

The HRIO will work under the overall supervision of the Sub County Health Records Officer in charge the sub county level with a dotted line to CIHEB-Kenya ENTRENCH Strategic information officer. He/She will provide day to day data management functions of the HIV programs for the assigned sub county as informed by program priority indicator areas/targets.
Duties and responsibilities

1. i. Ensure complete documentation of patient files and registers including filling page summaries in all facility registers and auditing for completeness of the registers.
2. Ensure optimal use of facility EMR capturing information from registers and forms to the existing modules.
3. Manage the safety of patient information in both paper and electronic formats.
4. Facilitate management of patient filing system at the facility. This includes day-to-day retrieval of patient charts, archival and safe storage of files and registers.
5. Conduct routine data quality audit of facility records, patient beneficiary records, EMR and registers.
6. Compile and ensure timely submission of facility monthly MOH reports as well as program reports.
7. Support management of facility’s clinic appointment system by providing list of expected attendance and identifying clients who default.
8. Monitor and ensure update of facility reports in KHIS, 3PM and National Data WareHouse as well as other databases as may be required by the program and MOH
9. Conduct timely facility level data analysis and implement DDIU strategies for purpose of facility database.
10. Disseminate reports on a monthly, quarterly and on need basis to the facility multidisciplinary team.
11. Facilitate monthly update of facility walls charts as part of facility indicator progress review.
12. Support timely tracking of facility progress against allocated targets.
13. Enforce adherence to data management and data security SOP by all data handlers in the facility.

Minimum Qualifications:

1. Must be a Kenyan Citizen
2. Diploma in Health Records and Information management.
3. At least two (2) years’ experience in health records and information management in programs implementing ART and TB services.
4. Proficiency in Microsoft Office Suite and data analysis software packages such as SPSS & Epi-Info.
5. AMRO Certification
6. Excellent inter-personal, people management and team building and facilitation skills