HR & Administration Officer at Elizabeth Glaser

No two days are alike at EGPAF, but what can you expect as a Title?

• Support recruitment processes, including developing and posting vacancy announcements, tracking and reporting on recruitment processes, screening and short-listing applications, interviewing and conducting back ground screening and reference checks for final job candidates.
• Prepare offer letters and employee contracts for new employees, and track contract expiry dates for renewal. Ensure any changes in an employee’s status are adequately documented.
• Track probationary periods and ensure confirmations, extensions, or terminations within agreed timescales.
• Support the orientation and on-boarding of new employees, including preparing an orientation schedule and welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff have appropriate work space and resources.
• Interface with the payroll administrator to ensure employee salary and benefits are correctly computed, and that payroll is promptly informed of any changes affecting the employee’s employment conditions.
• Administer HR policies, including employee terms & conditions of service, salaries and benefits, employment contracts, leave records etc.
• Administer the organization medical scheme and pension / provident fund i.e Liaise with medical insurance administrators for medical reimbursements, new staff medical applications and removals in a timely manner etc.
• Oversee the management and general administration of employee leave and other leave
• Update data on HRIMS for accurate reports and prepare the organization chart on a monthly basis.
• Prepare HR reports and ensure that these are accurate and submitted on a timely basis.
• Assist with employee safety, welfare and wellness programs, and support internal communications and staff training & development needs.
• Monitor the performance management system and ensure that key dates and deadlines are met.
• Ensure proper planning and preparation in respect of departing staff, including fulfillment of all handover responsibilities, exit interviews etc.
• Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labour laws.
• Manage Volunteer, Temporary staff and Intern contracts.
• Facilitate external and internal audits in liaison with the finance department.
• Oversee proper maintainace of the office and office facilities.
• Oversee safety and security of the office.
• Supervise HR assistant and office administration staff.
• Any other duties as assigned.

To Be Successful, You Will Have

• Degree in Human Resource Management or any other related field.
• Professional certification in HRM preferred.
• Member of IHRM Kenya.
• 3-5 years’ proven working experience in all functional human resource management areas and in progressively responsible roles, with sound cross-functional experience.
• Must possess high level of integrity, honesty, maturity, diligence, good attitude and commitment towards work.
• Must be a team player with good interpersonal and communication skills.
• Good understanding and application of statutory and labor laws.
• Expertise in national labour law, employment legislation & employment practices.
• Tech savvy with proven experience in HR systems.