HR & Administration Officer at Kentaste Products Limited

Main Responsibilities

• Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
• Implementing and interpreting the approved Company’s human resource and administrative policies, procedures and standards related to recruitment, promotions, remuneration, and staff relation and performance management.
• Ensuring staff conduct and discipline is maintained in all the departments /units and thorough but fast conclusion of staff disciplinary cases;
• Preparing, reviewing, and adjusting staff remuneration payments on monthly basis and assisting payroll development by providing relevant employee information ;
• Assisting with administrative duties in the company;
• Coordinate the implementation of the process of performance management system.
• Coordinate the implementation of the Human resources, management Information systems.
• Undertaking human resource planning for all staff to ensure that they are optimally engaged;
• Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;
• Administration of staff welfare and benefits requirements including medical cover, group life /accident cover, pension scheme and Staff Association Welfare.
• Conduct training needs assessment for direct reports and coordinate companywide training needs assessment in liaison with Heads of Departments and organize staff training sessions, workshops and activities.
• Participate in recruitment and selection of staff including preparation of job adverts, shortlisting, interviewing, reference checking and making offers to candidates.
• Participate in the development and preparation of the Unit’s work plan, budget and quarterly and annual reports.
• Ensuring all new members of staff are properly inducted in the operations of the company;
• Preparing confirmation letters for staff due for confirmation after expiry of their probation period as well as those being confirmed into new appointments;
• Planning for and undertaking staff training & development through conducting staff training needs assessment and recommending relevant training for all staff;
• Maintaining of office facilities, supplies and work equipment, controlling their renewal;
• Managing employee performance through implementation of the current performance management system;
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
• Advising the management on matters related to human resource management.

Key Skill and Qualifications

• Bachelor’s Degree in Human Resource Management from a recognized university preferably augmented with a Higher Diploma.
• Must be a member of the Institute of Human Resource Management (IHRM) in good standing.
• Minimum of 4 years’ experience is required;
• Extensive knowledge in the Kenyan Labor laws and Industrial Relations;
• Excellent Communication skills, both oral and written;
• High level of integrity and ethics;
• Proven problem solving skills;
• Must be proficient in MS Office Suite;
• Someone who can demonstrate high levels of integrity and honesty;
• Ability to work independently in a dynamic environment;
• Ability to manage a large flow of information

Key competencies

• Demonstrate knowledge in relevant legislation and applicable standards.
• Knowledge of professional standards
• High level of integrity and Interpersonal skills
• Ability to deliver results in a complex and dynamic environment
• High level of attention to detail
• Supervisory skills
• Ability to work well with teams.
• Ability to work with minimum supervision under strict deadlines
• Knowledge of relevant computer applications.