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Bountifield International is now iDE Kenya! iDE is a global development organization that co-creates with foundations, governments, individuals, for-profits, and nonprofits to develop lasting solutions to poverty. With over 40 years of experience, we design and deliver market-based solutions that power entrepreneurs to end poverty.
iDE Kenya cultivates en...
Key Responsibilities
Human Resources Management (60%)
Talent and Workforce Management
- Support recruitment processes, including requisitions, advertising shortlisting, interviews, reference checks, and onboarding.
- Coordinate induction and orientation for new staff.
- Manage employee lifecycle activities:probation, confirmation, promotion, transfer, and separation.
- Maintain accurate and confidential employee records.
Employee Relations and Engagement
- Serve as first point of contact for HR-related queries.
- Support employee engagement initiatives and surveys.
- Assist in grievance and disciplinary processes in line with HR policy and labour law.
Performance and Development
- Coordinate performance management cycles.
- Support learning and development programs and training logistics.
- Provide first-line guidance on staff welfare and HR processes.
Compensation, Benefits and Payroll Support
- Support compensation reviews and annual increments.
- Coordinate payroll processing with the finance team.
- Administer leave, attendance, and benefits.
- Manage employee insurance and medical schemes.
HR Compliance and Governance
- Ensure compliance with labour laws, statutory requirements, and internal policies.
- Support HR audits and compliance reporting.
- Assist in drafting and updating HR policies and SOPs.
HR Analytics and Reporting
- Prepare HR dashboards and management reports.
- Analyse HR data and provide insights for decision-making.
Administration and Operations (40%)
Procurement Support
- Process purchase requisitions and prepare LPOs.
- Ensure completeness and accuracy of procurement documentation.
- Verify delivery of goods and services.
- Support framework agreements and recurring procurements.
Facilities and Office Administration
- Oversee office maintenance, utilities, cleaning, and security.
- Manage office supplies and inventory.
- Coordinate office repairs, renovations, and layout changes.
- Supervise office assistants, drivers, and service providers.
Fleet and Asset Management
- Manage fleet servicing, insurance, fuel, and logbooks.
- Maintain fixed asset register and coordinate annual verification.
- Manage asset insurance and claims.
Compliance and Record Keeping
- Ensure procurement complies with internal policies and tax regulations.
- Maintain complete procurement files for audit.
- Support procurement reporting as required.
General Administrative Support
- Coordinate staff events and provide logistical support.
- Perform other HR and administrative duties as assigned.
Requirements
Qualifications
- Education: Bachelor’s degree in Human Resource Management, Business Administration, Procurement & Supply Chain Management, or a related field.
- Professional Certifications: Member of the Institute of Human Resource Management (IHRM). Certified Human Resource Professional of Kenya (CHRP-K). Membership with Kenya Institute of Supplies Management (KISM) with valid practicing certificate – desirable. Diploma in Purchasing & Supplies (CIPS Level 4 or equivalent) – desirable.
- Experience: Minimum 3 years of relevant experience. Experience in HR and administration within an international NGO or donor-funded environment preferred. Demonstrated experience in procurement, supplier management, and office administration. Strong knowledge of Kenyan labour laws and statutory requirements.
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