HR Astt Manager/ HR Manager at ProRecruit Versaatech

Recruitment and Talent Acquisition

• Oversee end-to-end recruitment, from drafting job descriptions to onboarding new hires and ensure process and compliances are being adhered HR Policy Review and Formulation/ Updation : 
• Ensure all HR Policies are evaluated formulated as per codes of conduct in alignment with legal requirements and company values.
• Ensure implementation of the HR policies on ground by issuing Memos, Scheduling trainings for awareness of the employees 

Attendance and Shift Management

• Administer attendance tracking, leave management, and shift rosters in the HRMS tools for accuracy 

Stakeholder Management 

• Collaborate with the leadership team and the department heads to ensure regular assessment of the HR requirements, disciplinaries etc 

Employee Relations and Engagement

• Grievance Handling: Establish transparent channels for employees to voice concerns. Mediate and resolve disputes between employees, supervisors, and union representatives
• Union Liaison: Engage proactively with labor unions, participate in wage negotiations, and ensure compliance with collective bargaining agreements. 
• Communication: Facilitate transparent two-way communication between management and the workforce, ensuring policies, changes, and company news are clearly disseminated.

Compliance and Legal Affairs

• Ensure adherence to labour laws, factory acts, minimum wages, contract labour regulations, and other applicable statutes. Disciplinary committees to be formulated 
• Ensure that  the disciplinary process is being adhered to and  accurate records are being maintained 

Training and Development

• Devise a training calendar with respect to all the regulatory mandatory trainings to be conducted in the organisation.
• Implement succession planning and leadership programs to nurture high-potential employees for critical roles.

Performance Management System

• KPI Setting and Review: Define roles, responsibilities, target settings with an focus of improvisation of Productivity . 
• Work with department leaders to define Key Performance Indicators for performance reviews
• Work with the Management, HODs and Supervisors to develop productivity reports on a weekly basis to ensure optimum utilisation of manpower 
• Appraisal Process: Oversee transparent and objective appraisal systems, facilitate timely performance reviews, and ensure fair reward and recognition mechanisms.

Payroll Operations :

• Prepare payroll input report on a bi weekly basis for seamless payroll processing  with respect to overtimes , advances, loans, recoveries, adjustments, SACCO, HELB etc 
• Ensure all the documentation with the required approvals are in order and submitted to the relevant spocs for transparency in the payroll operations.
• Submit monthly payroll reports generated through HRMS on a monthly basis  like statutories, variance analysis in payroll etc.

Occupational Safety and Health 

• Regulatory Compliance Management : Ensure full adherence to all OSHA laws, regulations, and guidelines
• Documentation: Maintain records of all safety and health activities, including site inspections, incident reports etc
• Organize regular training sessions on emerging safety and health topics, including fire safety, first aid, hazard communication, and stress management.
• Emergency Preparedness : Develop and regularly update comprehensive emergency response plans covering fire, first aid medical emergencies, chemical spills etc
• Organize periodic emergency drills and simulations to test response readiness across all levels of staff.
• Prepare and submit statutory reports to the regulatory bodies as required
• Review and update company policies and procedures to reflect changes in OSHA regulations

Licensing Regulatory and ISO Compliance 

• Ensure all regulatory licenses and certificates are renewed on a timely manner.
• Update and maintain  physical as well as MIS records for all the License/ Certificate copy to be rendered to the Management when required as a Custodian.

Audits and Inspections: 

• SPOC for all audits conducted in the organisation related to Regulatory/  Licensing/ Certification.
• SPOC for all OSHA related Conduct regular internal audits to assess organizational compliance. Identify and assess gaps  for formulating corrective action plans.

Vendor Management and Collaboration

• External Stakeholders: Liaise with vendors, contractors, government agencies, and local communities on HR-related matters including compliance, welfare, and recruitment.
• Vendor Management: Oversee performance of the outsourced services such as security, housekeeping, and contract labor, ensuring their optimum performance through reviews of the service quality and compliance.

Management Reporting 

• The HR Manager shall be responsible for presenting for sharing daily/ weekly reports on HR operations for to the senior Management
• On a monthly basis a consolidated reports shall be presented by the HR Manager to the Senior Management