HR & Payroll Assistant at Corporate Staffing

Key Responsibilities

• Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions. 
• Coordinate the NITA application and reimbursement process by making timely and correct applications and reimbursement claims and thereafter preparing relevant reports. 
• Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
• Preparation and processing of payroll for employees in the organization on a monthly basis. 
• Preparation and processing of monthly statutory/voluntary deductions for payment.  
• Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
• Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours. 
• On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management. 
• Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
• Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required. 
• Assist with other duties in the HR and Payroll function as and when requested to by Management.
• Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms. 
• Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
• Conduct reference and background checks on job applicants. 
• Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities. 
• Analyze employment-related data and prepare required reports. 
• Develop the appropriate training approaches to facilitate the training as per the recommended industry standards. 

Key Qualifications

• Bachelor’s Degree in Human Resources Management or related field. 
• At least 5 years of relevant generalist HR experience focused on HR and payroll administration in a busy environment.
• Experience in a Logistics company would be an added experience. 
• Must have experience working with payroll systems.
• Must be well conversant with the Kenyan labour laws and ethical HR practices.