Human Resource Assistant - Grade C at Pwani University

REF: PU/ADV/01/04/2022

This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification

• Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) or KCE Div II
• Must be a Member of the Institute of Human Resource Management of Kenya IHRM

Experience

• Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities

• Assist in facilitating various committee meetings by
  • Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
  • Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
• Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
• Maintain an accurate and up to date HR data in Navision system and excel database;
• Collating data/information for drafting reports and briefs to aid in making informed decision
• Draft correspondences for review, approval/signature to relay feedback or make inquiries.
• Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
• Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
• Assist in collating feedback from trainees on the effectiveness of training for analysis
• Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
• Keying in employee data in the Human Resource Information System for ease of preparing reports.
• Draft reports as guided for effective decision making
• To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
• Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
• Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
• Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
• support recruitment and induction process as need arises to provide a seamless process
• Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:

• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilitie