Human Resource Assistant at Proto Energy

Must have skills

• Proper time management
• Good planning
• Good communication skills
• Detail oriented
• Ability to work under pressure and in a fast paced environment
• Excellent problem solving skills
• Analytical thinker

Qualifications

• Diploma or Degree in Human Resource Management or equivalent qualification.
• 1 year Experience in a similar role.
• CHRP certificate is an added advantage.
• Registered member of IHRM.
• Familiarity with HRIS software is an added advantage.
• Certificate of good conduct.
• Proficient computer literacy.
• Prior experience in HR related role or office administration is beneficial.

Job Role
HR Administration

• Maintain, update and upload employee records, including personal information, employee history and data.
• Assist in preparations and distribution of HR Documents and form of the department needs. 

Recruitment support

• Assist in communication to candidates regarding interview details and outcomes.
• Assist in collection of references and documentations. 

Onboarding and Offboarding

• Support the onboarding process for new employees, including paperwork, orientation, and regulations/policies training. 
• Assist with exit documentation records and procedures. 

Employee Relations

• Address basic employee inquiries and direct more complex issues to HR Management.
• Maintain confidentiality when handling all HR matters.

Record Keeping

• Maintain organized HR Files and databases.
• Prepare reports and HR Matric as needed.

Compliance

• Assist in minutes writing and tracking of disciplinary committee.
• Assist ensuring HR practices comply with relevant employment laws and regulations. 
• Support HR audits and documentation requests.

General Administrative Support

• Assist scheduling meetings with internal and external individuals.
• Attend phone inquiries and direct calls to appropriate personnel.

Other Duties

• Perform other HR-related duties and projects as assigned.