Human Resource Officer at Human Capital Outsourcing Limited

Responsibilities

• Coordinate recruitment, selection, and onboarding processes for academic and non-academic staff.
• Prepare employment contracts, appointment letters, confirmation letters, and other HR documentation.
• Maintain accurate and up-to-date employee records and personnel files.
• Administer staff attendance, leave management, and employee welfare programs.
• Support implementation of performance management systems and staff appraisals.
• Coordinate staff training, professional development, and capacity-building programs.
• Ensure compliance with Kenyan labor laws, education sector regulations, and institutional policies.
• Handle employee relations matters and assist in resolving workplace grievances and disciplinary issues.
• Support policy development, implementation, and communication across the institution.
• Prepare payroll inputs and coordinate with the finance department on payroll administration.
• Monitor staff contracts, probation periods, confirmations, and renewals.
• Coordinate staff orientation and induction programs for new employees.
• Assist in workforce planning and manpower budgeting exercises.
• Generate HR reports and provide workforce analytics to management.
• Support occupational health and safety initiatives within the institution.
• Participate in HR audits and ensure compliance with statutory and regulatory requirements.
• Coordinate employee engagement initiatives and staff welfare activities.
• Manage HR correspondence and maintain confidentiality of employee information.
• Support administration functions as may be assigned by management.
• Perform any other duties assigned by the supervisor.

Skills & Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, Industrial Relations, or a related field.
• Certified Human Resource Professional (CHRP-K) qualification or progress towards certification an added advantage
• Membership with the Institute of Human Resource Management (IHRM) in good standing.
• Minimum three (3) years' experience in Human Resource Management, preferably within the education sector.
• Strong understanding of Kenyan labor laws and HR best practices.
• Experience handling recruitment, employee relations, performance management, and training functions.
• Proficiency in HR Information Systems (HRIS) and Microsoft Office applications.