Human Resources Assistant (Duration 6 Months), G6 at United Nations Office at Nairobi (UNON)

Responsibilities

Administration of Entitlements:

• Carries out onboarding processes of selected candidates and processes personnel actions (PA).
• Issues Letters of Appointment and conducts orientation training; monitors contract expiration dates, processes requests and actions contract extensions; conducts eligibility review of staff for contract conversation.
• Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
• Processes off-boarding and related separation personnel actions.
• Reviews and prepares submission of documentation to the Pension Fund relating to enrollment, award for disability benefit.
• Advises staff on entitlements and benefits, processes them in the system.
• Maintains family status of staff members and administers respective dependency entitlements.
• Reviews and approves time and attendance requests (Parental leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc. General:
• Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP) systems, monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.
• Assists with the collection and analysis of data, as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Ensures that requirements and background information used for data analysis are documented.
• Performs other relevant duties as required

Education

• Completion of a high school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
• A minimum of five (5) years or more of experience in administering staff benefits and entitlement experience is required.
• Experience in administering a broad range of personnel actions using Enterprise Resource Planning (ERP) systems is desirable.
• Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable. Work experience of one (1) year or more in data analytics or related area is desirable.