Human Resources Officer, P3 at United Nations Office at Nairobi (UNON)

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).This post is located in the Human Resources Management Service (HRMS), Talent Management Centre, within the Division of Administrative Services of the United Nations Office at Nairobi.

Under the supervision of the Chief, Talent Acquisition Unit, the incumbent will be responsible for carrying out the following duties:

Responsibilities

• Identifying upcoming job openings in coordination with client offices;
• Reviewing draft job openings, conducting human resources assessments of applications, and monitoring recruitment actions in coordination with client divisions;
• Reviewing recommendations on the selection of candidates by client offices with a view to ensuring conformity with UN staff selection system policies;
• Serving as ex-officio /secretary to central review bodies; preparing and presenting cases to these bodies;
• Advising Human Resources Assistants on recruitment related activities, including the preparation of job offers for successful candidates;
• Providing advice and support to managers and staff on human resources related matters;
• Keeping abreast of developments in various areas of human resources;
• Providing advice on interpretation and application of policies, regulations and rules, including exceptions to such policies;
• Supervising the work of the Human Resources Assistants in carrying out human resources administrative transactions, including preparation of personnel actions, maintenance of staffing tables, and processing of contracts;
• Overseeing the maintenance of filing systems;
• Preparing classification analysis of jobs in the Professional and General Service and related categories and provide guidance to programme managers on the application of classification policies and procedures;
• Perform other related tasks as requested by the Chief, Talent Acquisition Unit.

Competencies

• PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master's degree or equivalent) in public or business administration, human resources management or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five (5) years of progressively responsible experience in human resources management, administration or related area is required.
• Experience in the area of recruitment and staffing is required.
• Relevant work experience of at least three (3) years at a professional level with an international organization is desired.
• Experience in the classification of functions to determine the right level is desirable.
• Experience with PeopleSoft platforms, such as inspira or equivalent is desirable.
• Experience in Human Resources Management in the United Nations or similar international organization is desirable.