Human Resources Shared Services Assistant at Majorel Kenya

We are looking to hire an HRSS Assistant .

Responsibilities

• In-charge of processing travel insurance and confirmation letters for employees traveling out of Kenya for Majorel business related assignments.
• In charge of processing all immigration requirement documents or permits for expatriates in Kenya.
• Consistently update expatriates on the progress of their special pass/ work permit from time to time.
• Ensure all expatriates are well educated on the policies around Immigration requirements.
• Keep track and monitor expats immigration status and must ensure all expats have up to date immigration documents e.g. Visa, Passport, Special pass, Work Permit and Alien ID etc.
• Ensure expats flight booking are initiated and processed on time.
• In charge of managing employee leave records, updating leave tracker and reporting leave utilized on weekly/quarterly basis.
• Work closely with DPO and Admin on handing over and recovery of all Majorel properties at the appropriate time
• In charge of creating new joiners’ profile in the Hire2Join and uploading policies from time to time.
• Maintain accurate and upto date SolveIT, SP & WP trackers.
• Perform any other duty as assigned to you by the supervisor.

Job Requirements 

• Degree or Diploma in HR
• 2-3 years’ work experience as a HR.
• Must be Active IHRM Member
• Excellent verbal and written communication skills.
• Proficient with MS Office Suite.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.
• Analytical expertise.
• Ability to work in a team.
• Excellent organization skills and attention to details.
• Loyalty and discreteness.