Human Resources Specialist at Aga Khan University Hospital

Job Summary

The successful candidate will coordinate all HR related matters. He/she will work closely with the respective HR Manager(s) to ensure that effective HR functional support is provided.   

Responsibilities

• Work closely with the Manager to plan and execute quality recruitment assignments in accordance to the position requirements to deliver quality candidates;
• Contribute towards building talent pipelines to fill current and future roles and maintain a database of candidate records, including active and passive prospects for future use;
• Coordinate the planning and execution of end-to-end selection processes including meeting with hiring teams to understand recruitment needs, advertising, longlisting, interviewing, and negotiating offers with selected candidates;
• Coordinate with the various onboarding departments to ensure a smooth onboarding process for new employees;
• Input all new employee information in PeopleSoft software in a timely and accurate manner;
• Ensure all new employees have a fully signed JD and nametag before handing them over to their departments;
• Assist with development and administration of programs, procedures, and guidelines to help align the workforce with strategic goals of the organization;
• Address employee grievances and resolve disciplinary cases in accordance to existing labor laws and AKU Policies;
• Facilitate timely leave management and leave reports;
• Facilitate timely staff confirmations and timely addition to medical cover and other support with medical benefits as may be required;
• Work with stakeholders to close identified training gaps by coordinating with the L&D team to organize both internal and external training;
• Prepare and submit various periodic reports e.g leave, medical utilization, recruitment, employee relations;
• Participate in compliance related projects such as audits and accreditations; and
• Ensure all employee records are well maintained, current and valid at all times.

Requirements

• Bachelor’s degree in HR or related field;
• Post graduate Diploma in Human Resource Management;
• 3 - 5 years’ Generalist experience in HR in a busy environment;
• Proficiency in the use of HRIS such as Peoplesoft will be a distinct advantage.
• Experience working with an Applicant Tracking System such as Taleo will also be an added advantage;
• Knowledge of Kenya Labor Laws;
• Ability to work in multicultural environment;
• Good problem solving skills;
• Personal integrity and honest; and
• Team player/Leader.