Incentives, Meetings & Events Coordinator at Fairmont Hotels & Resorts

What you will be doing:

Reporting to the Incentives, Conventions & Meetings Manager, or her designate, responsibilities and essential job functions include but are not limited to the following: 

• Maintaining and improving the hotels catering business as well as any other market segment assigned.
• Maintaining existing relationship with clients as well as solicit new business to achieve sales’ targets.
• To establish and maintain rapport with clients, prior to, throughout and post conference, exceeding their expectations and encouraging repeat business.
•  To expedite function bookings, prepare function resumes, event contracts and agreements to all departments in the hotel.
• Tracking and analysis of competitive set pricing and yield strategies, gaining the ability to predict the competition set reaction to changes in the marketplace.
• Consistently offers professional, engaging and friendly service
• Responsible for the sales and management of all group bookings of meeting rooms or more that do not require catering (with the exception of breakfast).
• This also includes the management of PCO group blocks relating to inventory, payment and group setup, where that group does not include catering.
• Handle enquiries for group bookings via fax, email or phone during the shift, communicate immediately, and provide a reply or confirmation within a reasonable timeframe (24 hours).
• Handle any other department issues related to groups (follow up on prepayment, routing, vouchers…)
• Preparation of group information sheets (group movements) and briefing of all involved prior to arrival of group.
• Manage Hotel inventory in relation to group reservations and monitor potential wash of business.
• Produce reports and statistics as requested by the Incentives, Conventions & Events Manager. This will include, but is not exclusive to, Group Wash and Business Turndown reports and 3-month Group Forecasts.
• Manage Group payments, cancellations, rooming lists and terms and conditions.
• Maintains a precise filing system for all Group reservations and correspondence.
• Ensure a prompt input of reservations and data for the next 3 month period for all group enquiries & bookings (within 24 hours).
• Performs all reservations duties including making and entering reservations as required (e-mail, fax, phone).
• Handle guest complaints and enquiries in an efficient and professional manner and ensure the ICME Manager is informed of any guest feedback

Qualifications

Your experience and skills include:

• Previous sales or F&B experience is preferred
• Computer literate in Microsoft Window applications and or relevant computer applications required 
• Excellent communication skills, both written and verbal required
• Strong interpersonal and problem-solving abilities
• Highly responsible & reliable
• Ability to focus attention on guest needs, remaining calm and courteous at all times
• Highly passionate and energetic coordinator willing to evolve in an innovative, fun, and fast paced environment.
• Previous experience is an asset
• 2-3 years’ experience in Hotel Sales
• At least a degree in Hotel Management or Hospitality Management