Intern - Human Resource & Administration at Council of Governors

Scope of Assignments
The specific duties and responsibilities will include;

• Assist with day-to- day operations of the HR, Admin functions and duties at the Council
• Assist in provide clerical and administrative support in the Human Resources Unit;
• Assist in processing documentation and preparation of reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.);
• Ensure easy access to HR Committee updates, reports, bills and ensuring that the relevant parties have updated information.
• Assist in compiling Committee minutes and reports, and output from meetings;
• Assist in any responsibility related to the Human Resource, Labour, and Social Welfare Committee;
• Assist in convening and taking minutes for Human Resource, Labour, and Social Welfare Committee meetings;
• Offering assistance and advice to file users on records management best practices;
• Mail receipt from within and outside the Council of Governors;
• Sorting, cross-refencing, folioing, and filing of correspondences and responses in accordance with COG indexing plan, and forwarding the same to marking officers for direction in file;
• Weekly file tracing in the offices of action officers and recording;
• Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading;
• Assist in welcoming and greeting guests, visitors, staff and the general public visiting the Council;
• Assist in responding to questions from guests, visitors and the general public, and making appropriate referrals;
• Assist in operating the telephone switch board, answering and redirecting all incoming telephone calls including answering all incoming caller’s inquiries appropriately;
• Performing any other duty as assigned by supervisor.

Supervision

• The Assignments will be task managed by the Council of Governors Human Resource and Administration Department, supervised by and reporting to the Head of Human Resource.

Duration of the assignment

• The internship duration is for a period of six (6) months. 

Required Qualifications

• Have a Bachelors Degree in Human Resource and Administration ;
• Certificate in Computer applications.
• Experienced in undertaking comprehensive research;
• Outstanding Interpersonal, analytical and communication skills;
• Ability to follow deadlines, accuracy and attention to detail;
• A high level of computer literacy and proficient in written and spoken English and
• Kiswahili; and
• Ability to work independently and as part of a team.