Internal Auditor (2 Posts) at Kenya Bureau of Standards

Job Purpose

• Responsible for checking compliance to internal controls set by management and post–auditing of payments to ensure efficiency, Governance and prevent Wastage.

Operational Activities/ Tasks.

• Post-audit of payments to suppliers to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
• Post-audit of payments to staff to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
• Post-audit of regional reimbursements by examining the transactions to ensure compliance to procedure, validity and accuracy by examining the supporting documents.
• Examines support services (library, publishing, staff clinic, workshop) to ensure customer satisfaction, ensure economical use and compliance to budget allocations.
• Audit product certification to ensure products certified strictly adhere to the set procedures, fee payments are done and targets are met.
• Analyse standards levy payments to ensure all companies are charged, targets set are met and penalties charged on delayed payments.
• Audit regional offices to ensure their operations are meeting the mandate, adhering to internal controls set by management and meeting set targets.
• Examine risk registers of the assigned departments and regions to ensure proper assessment of risks, their controls and the residual risk.
• Undertake special investigations as assigned
• Compile audit working papers by reviewing checklists to ensure compliance with audit methodology and procedures
• Audit the procurement process by analyzing the documents to ensure compliance with procurement regulations and procedures;
• Audit stock management by performing stock counts, analyzing the stock documents (goods received notes, issue vouchers, bin cards, delivery notes) to ensure compliance with policies and regulations;
• Audit Training services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit System Certification services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit out-sourced services by carrying out a comparative analysis to ensure the cost-effectiveness,value for money and adherence to the contract terms.
• Audit testing services to ensure that sample analysis procedures are complied with, samplescorrectly charged, turnaround time is adhered to, income targets are met and efficient use of laboratory chemicals
• Examine expeditures on utilities (Telephone, water, vehicle fuel and maintenance) to ensure the economical use and compliance to budget allocations.
• Examine risk registers of departments by assessing risks and control measures in place to ensure all risks are identified and appropriate treatment methods are applied;
• Audit stock management by performing stock counts, analysing the stock documents (goods received notes, issue vouchers, bin cards, delivery notes) to ensure compliance with policies and regulations;
• Audit calibration laboratories to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled;
• Audit Training services to ensure that procedures are complied with, correct charges done, turnaround time is adhered to, income targets are met and customer equipment properly handled.
• Verify validity of payments made as imprests to staff whether complying with regulations and properapprovals.
• Examines Cash receipts and reconciliation for accuracy
• Examines receivables and payables to ensure accuracy.
• Examines the fixed assets register for its accuracy.

Academic qualifications

• Diploma in related field
• Professional Qualifications / Membership to professional bodies
• Member of Institute of Certified Public Accountant

Previous relevant work experience required.

• Proficiency in computer applications;
• Four (4) years of relevant experience