Principal Office Administrator at Kenya Bureau of Standards

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities

• Supervising the Driver.
• Organizes, plans and prioritizes work in the Director’s office
• Maintains and manages the Director’s diary and calendar
• Supervises the Driver to ensure smooth flow of activities
• Evaluates Driver’s performance on a monthly quarterly and annually

Operational Responsibilities / Tasks

• Handling Board members’ communications
• Preparing Draft Annual Board work plan and Almanac for approval
• Coordination of Board induction and trainings
• Assisting the Corporation Secretary to maintain the Attendance Register, Conflict of Interest Register and Corporation Seal Register
• Preparing draft Notice and Agenda for Board Meetings
• Collating Board and Committee packs
• Scheduling Board and Committee meetings
• General coordination of Board activities and movement of the Board
• Documents and records management
• Prepare reports for the Director
• Schedule departmental meetings
• Take accurate and comprehensive minutes at meetings where requested
• Handle events and travel logistics for the Director
• Draft correspondence such as emails and letters
• Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the Director
• Ensuring smooth flow of work in the office;
• Ensuring security of office records, documents and equipment;
• Effective management of office protocol;
• General administrative work and management of the office;
• Maintaining office petty cash; and 

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

• Bachelor of Business Management, Law or related degree
• Professional Qualifications / Membership to professional bodies
• A Certificate for Personal Assistants/Executive Assistants
• Proficiency in computer applications.

Previous relevant work experience required.

• 7 years’ experience as an Executive Assistant with 4 years’ experience in handling Board matters.