Kenya Procurement Specialist at One Acre Fund

About The Role

• We are looking for a leader for the Procurement team who will implement sustained quality improvements and create 5% cost savings.
• You will manage the Kenya Procurement team and support the Uganda procurement team
• Achieve 5% savings per year
• Goods and services delivered 100% OTIF at the right specification and following the correct procurement procedures
• Achieve great customer service of over 99% customer satisfaction
• Achieve right quality delivery (first time right) from suppliers
• Price negotiation with upstream suppliers

Responsibilities

• Allocate purchase requests to the team and ensure even distribution of workload and complexity management
• Review proposals for purchase submitted in the procurement Portal, comparing with historical purchase prices from Power BI, and approving for purchase.
• Attend and update weekly checklists and carefully participate to update actions assigned to you and provide constructive suggestions, and improvement opportunities.
• Work with other teams to reduce overall spend
• Maintain procurement process transparency
• Represent procurement in management meetings as may be assigned to you and providing accurate feedback to the team and management
• Manage 11 reports, provide career development including staff in remote office
• Coach the Procurement team in operations
• Support team to identify high-quality, high-level suppliers and how to negotiate for best pricing and terms
• Perform managerial activities diligently including check-ins, meta check-ins, PDRs, dev check-ins, career chats, dev plans.
• Implement procurement mechanisms and systems by incorporating procurement best practices and identifying long-term supplier relationships
• Map out current procurement practices on the Kenya team to identify cost- and time-saving improvements.
• Set a 6-12 month vision for the procurement team to achieve 3-5% cost savings across items, communicate realistic lead times to requestors with 95% accuracy in quality
• Build excellent inventory, quality assurance systems to support procurement operations
• Evaluate requests as they come in to assess lead times and project possible delays and challenges
• Run quarterly forecasting activities across teams to come up with a quarterly procurement plan
• Ensure purchases are supported with documentation (PO's, contracts)
• Run annual product tendering exercises to ensure we have preferred vendors for all frequently purchased products.
• Save costs with every purchase order and negotiate for better prices and better payment terms.
• Work with other teams to reduce overall spend

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

Professional Skills

• Can analyse and maintain complex spreadsheets and present using powerpoint
• You have experience working with different teams
• Creativity and good at solving problems
• Passion for world class customer service
• Conflict resolution

Management Skills

• At least 5 years of people or project management experience at work or outside of work
• Passion for capacity building and investing in others
• Communicate with leadership to ensure they understand your team vision and what you're doing to get there
• Liaising across client and partner departments to ensure procurement is always supporting the broader country's mission
• Communicate back to the procurement team our country goals and how the procurement team supports those goals
• Respond to feedback from leadership team and important partners

Execution Skills

• Over 3 years experience in Microsoft Office Suite
• Over 3 years experience in Communication with suppliers, reports, peers and management
• Over 3 years experience in project management

Background

• Bachelor's degree
• Over 5 years in a supply chain/procurement work environment
• Professional training in Procurement or supply chain