Personal Assistant to the Director at Kenya Society for the Blind (KSB)

Job Summary

Provide full administrative and secretarial support at a senior level to the Executive Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Executive Director’s absence.

Main responsibilities

• Manage Executive Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Executive Director’s travel arrangements (includingvisas/accommodation).
• Process Executive Director’s correspondence, ensuring that incoming correspondence is dealt with by the Executive Director/or on behalf of
• the Executive Director, or other staff as appropriate.
• Maintain the Executive Director’s office systems, including data management and filing.
• Maintain records of Executive Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Meet and greet visitors at all levels of seniority.
• Supervise all Society’s incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director

Person Specification

• Educated to degree level or equivalent.
• Experienced Personal Assistant at senior management level.
• Experience of electronic diary management.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and aexternal to the University.
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.