Manager, Human Resource and Administration at Kenya National Qualifications Authority (KNQA)

KNQA GRADE 3

REF. NO -KNQA/NO. 3/2020
Basic Salary Scale (KSH)
Ksh 115,599- Ksh 187,767 pm
Leave Entitlement
30 Days per financial year
Terms of Service
Permanent and Pensionable

For appointment to this grade a candidate must have: -

• A minimum period of ten (10) years relevant work experience and at least eight (8) years in a management role in comparable and relevant position;
• Bachelor’s degree (KNQF Level 7 or equivalent) in any of the following disciplines: -, Human Resource Management, Administration, Business Administration or equivalent qualification from recognized institution;
• Master’s degree (KNQF level 9 or equivalent) in any of the following disciplines: - Human Resource Management, Administration, Business Administration or
• equivalent qualification from recognized institution;
• Doctorate (KNQF Level 10 or equivalent) Human Resource Management, Administration, Business Administration or equivalent qualification from recognized institution is an added advantage;
• Attended a Management Course or its equivalent lasting not less than four (4) weeks;
• Membership of the Institute of Human Resource Management in good standing;
• Diploma and/or HND in Human Resources from IHRM/KNEC;
• Current practicing license as a Human resource professional;
• Proficiency in computer applications;
• Meet the provision of Chapter Six of Constitution

Key Duties and Responsibilities

• Providing guidance in the development, interpretation, implementation and review of human resource management and administration policies, standards and guidelines;
• Ensuring implementation of Terms and Conditions of service for the Authority; coordinating organizational development and job reviews;
• Managing staff recruitment, promotion, discipline and capacity building; developing, reviewing and coordinating implementation of welfare and other incentive schemes for the Authority;
• Monitoring the implementation of performance management systems for staff; analyzing the staffing levels in the Authority and recommending proposals for succession planning and proper deployment;
• Coordinating the development and implementation of grievance handling mechanisms;
• Initiating best practices in the management of human resource function;
• Championing change management programmes in the Authority;
• Monitoring and evaluating the effectiveness of training and development programmes; and leading the Authority in formulating and implementing efficient Performance Management Systems for staff and the organization;
• Overseeing the implementation of administration policies, rules, standards and regulations;
• Managing and maintaining the assets register of the Authority;
• Monitoring adherence and implementation of the departmental work plans;
• Oversee the Administration and Records Management functions of the Authority;
• Overseeing the provision of security for premises and staff;
• Overseeing the design, implementation and periodic review of security systems;
• Preparation and submission of quarterly reports on administration within the Authority;
• Managing the transport and logistics functions of the KNQA;
• Preparation and submission of quarterly reports on performance target setting and appraisal for staff within the Section;
• Coordinating office management services, office accommodation, transport and logistics;
• Coordinating Investigation of incidences of security lapse in the Authority in liaison with the Police and other security agencies;
• Making arrangements for the acquisition of legal documents such as motor vehicle and assets insurances and licenses in liaison with the Legal unit and other relevant agencies